Billing Support Specialist I

Job Description

Job Description

ESSENTIAL JOB FUNCTIONS

• Works with construction personnel, including splicers, foremen, construction managers, and office coordinators, to obtain supporting information to create invoices.
• Work with construction managers to guarantee accurate daily field reports for in-house and subcontractors and validate when appropriate.
• Track job-to-date quantities and ensure duplicate daily field reports are not entered into the system nor paid out.
• Coordinates with the construction team and engineering team on red lines and closeout packages
• Oversee client relationships through regular communication with the billing team and client personnel associated with finance and invoicing.
• Ensures invoices accurately reflect correct totals, correct unit coding, and accurate quantities.
• Drives positive cash flow by working closely with internal construction and finance teams to coordinate payment of invoices and follow up on past due invoices.
• Keeps trackers current for reporting of billing, job to date quantities, and various statuses.
• Stays current with NTPs and awards for applicable projects to understand backlog and changes to quantities / billing protocols.
• Assists project manager with creating change orders or adjustments to PO quantities.
• Adheres to the timelines for invoice submittal, approval, and project closeout
• Collaborates with project manager to overcome obstacles preventing timely invoice submission and approval.
• May attend client meetings from time to time with project manager as needed.
• Work within GIS system to pull reports, review daily field reports, and update statuses.
• Submits timesheets daily with the appropriate time coded to the project, aspect, and task.
• Performs other duties as assigned by management.

SKILLS AND ABILITIES

MINIMUM REQUIREMENTS

PREFERRED REQUIREMENTS

PHYSICAL DEMANDS

Stand

Push / Pull

Walk

Under 10 lbs.

Sit

11-25 lbs.

Handling

25-50 lbs.

Reach Outward

Over 50+ lbs.

Reach Above Shoulder

Lift / Carry

Climb

Under 10 lbs.

Crawl

11-25 lbs.

Squat or kneel

25-50 lbs.

Twist

Over 50+ lbs.

Bend

Overhead

Outdoor Environment

Push / Pull

Office Environment

Lift / Carry

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs. / day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs. / day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs. / day)

Other Physical Requirements

Vision (Near, Distance)

Sense of Sound (Must be able to hear and speak.)

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

EOE / AAP M-F-D-DV