Division Accounting Associate

KEY RESPONSIBILITIES:

• Monthly invoicing of additional customer charges such as excess electric and HVAC generated by monthly meter reports and customer requests
• Provide administrative/troubleshooting support to HVAC Technicians for HVAC calls, EMS controls, and energy conservation efforts.
• Develop and submit RFP’s utilizing Prism Bid Management
• Track and maintain HVAC service agreements
• Maintain Genea database for lease and after-hours HVAC rate updates
• Receive and distribute all fit up drawings for HVAC review
• Distribute vendor invoices to department members via electronic payables system.
• Assist with coding property operating and G&A expenses according to budgets and Purchase Orders through Payables system
• Process Construction vendor invoices only after ensuring that payment is being made in accordance with the approved job budget, Purchase Orders, Contracts, and Change Orders
• Review and update contracts and change orders in Contract Management System.
• Monitor and track the spend of construction tenant improvement and building improvement jobs with the respective project manager.
• Process job close-outs and billings for tenant improvement and building improvement jobs handled by the construction department
• Responsible for completing all documents regarding move-in and move-outs as submitted by Property Managers.
• Keep roof warranty notebook current and provide information when requested.
• Assist division teammates with running and analyzing financial reports including key performance indicators and account review
• Research vendor inquiries. Maintain Vendor information, and assist with new vendor set-up, certificates of insurance and credit references.
• Serves as secondary divisional contact regarding vendor A/P inquiries, new vendor set-up, and credit references
• Perform billings and reconciliations for property owners associations.
• Review and analyze property lease agreements, including review of new leases, amendments, modifications, renewals and agreements.
• Participate in building walk-thrus with property managers to obtain a solid understanding of the operational needs of the building portfolio.
• Secure appropriate documentation and prepare checks from the contingency account. Record the details of each check and send reimbursement requests to corporate accounting quarterly.

QUALIFICATIONS/KNOWLEDGE, SKILLS, ABILITIES:

Work requires an individual who has demonstrated the ability to organize and prioritize multiple competing tasks. Must have a high level of interpersonal skills, tact and diplomacy and demonstrate the ability to work in a team oriented environment. Must possess excellent verbal and written communication skills and organization skills. Being detail oriented with strong customer service skills is required.

EDUCATION/EXPERIENCE:

Associate Degree in Accounting or related field required, Bachelor’s Degree preferred. Minimum three years of accounts payable, accounts receivable, and administrative experience. Must be proficient in Microsoft Office suite, especially Excel.

Why Join Our Team

At Highwoods you will be part of our people-focused culture, which is a supportive environment where your growth and success are as important as that of our customers. With our customer-centric design, everything we do is driven by the goal of delivering greater value to our customers, their teams and our shareholders. We build and operate spaces that are more than workplaces; they are vibrant parts of the community where success and creativity flourish.

What Sets Us Apart

As part of the Highwoods team, you’re not just taking on a job; you’re joining a culture that values integrity, collaboration, and growth. We believe our culture is the key to success in the dynamic world of commercial real estate. Every member of our team plays a role in defining and upholding this culture—it's not just words on a page, but a way of working and living every day. We are more than just a commercial real estate company-we are in the business of creating remarkable workplaces that inspire and support growth, community and connection.

Our mission is to build environments and experiences that empower our teammates and customers to achieve more together. When you join Highwoods, you’ll bring your unique skills, experiences, and values to life through our shared mission. Together, we create a thriving workplace where every teammate has the support and opportunity to make a meaningful impact.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS:

This role routinely uses standard office equipment such as computers, phones, and video conferencing equipment. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Work is of a general office nature; while performing the duties of this job, the employee is regularly required to sit, stand, stoop, balance, walk, kneel, crouch, talk, hear, and see; required to use arms and hands to reach; typing on computer keyboard and using phone is required.

May occasionally lift, push, or pull up to 10 pounds.

This job description is intended to provide a general overview of essential responsibilities and requirements. It is not an exhaustive list of all duties, skills, or working conditions associated with the position.