Purchasing Coordinator

Purchasing Coordinator

Job Requirements : Starting at $19.67 per hour | Requires flexibility to work various shifts

In this fast-paced, high energy environment where great guest service is essential, how do we ensure timely purchasing of goods and services needed to run the business? As a Purchasing Coordinator you will provide administrative support to the Purchasing team. While carrying out the job duties listed below, you will contribute to our continued success by demonstrating unsurpassed guest service, a high level of integrity and ethical standards, and personal and professional dedication to our mission, vision, and values.

Principal Duties and Responsibilities (Essential Functions)

• Provide direct administrative support to the Director of Materials Management and the Purchasing operations team.
• Maintain contracts database, shared drive contracts folder, and manual files. In addition, act as department liaison to the legal department on all contract matters stemming from the approval matrix.
• Track Certificates of Insurance (COI) and Minority Business Certificates (MBC) expiration dates and send out requests for new certificates. Maintain COI and MBC documentation in shared drive folder.
• Maintain all physical files for purchase orders, contracts, and archives. Perform end of the fiscal year pulling and boxing of purchase orders to be shipped to off-site storage.
• Administrate suppliers on-line order website for office supply orders. Maintain and keep current suppliers on-line order website approval matrix. Release yearly request for proposal (RFP) for office supplies to secure annual pricing.
• Provide all support and training for the companys fleet of multi-functional printers (MFP). Monitor and update as needed any BPOs or support documentation for MFPs Attend meetings as required, provide support and record, type, and distribute agendas and minutes. Perform job duties in full compliance with department Internal Controls, policies, procedures, and regulations. Perform other duties as assigned.

Job Qualifications

A high school diploma or equivalent and 1 year of related experience are required. Associates degree in materials management or procurement is preferred. Previous experience in hospitality / gaming or purchasing operations preferred. Office skills must include the ability to use standard office equipment and the ability to demonstrate intermediate Microsoft Excel, Microsoft Word, and Microsoft Access skills. Experience in Red Rock inventory purchasing software a plus. The ability to use strong organization skills and attention to detail to accurately handle multiple job duties and projects in a fast-paced environment. The ability to use basic math skills including adding, subtracting, multiplying, dividing, and counting using whole numbers and fractions. The ability to read and interpret written instructions and diagrams. The ability to maintain discretion in handling confidential information. The ability to interact with guests and team members professionally. The ability to work irregular hours and extended shifts including late nights, early mornings, weekends, and holidays. While performing the duties of this job, the team member is regularly required to talk, hear, walk, climb, balance, stoop, kneel, crouch, stand, sit and move throughout the property for the duration of scheduled shift. The team member is frequently required to use hands to handle or feel objects, tools, or controls, and reach with hands and arms. The team member must be able to operate a personal computer. The team member will be required to lift, carry, push, pull, or move objects up to 10 pounds on a regular basis and up to 25 pounds occasionally. Team member must wear all required Personal Protective Equipment (PPE) while performing job duties. Specific vision abilities required by this job include close vision, color vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Working Conditions The noise level is usually moderate. When on the casino floor the noise level increases. The facility is smoke free.

Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all qualifications, responsibilities, duties, and skills required.