Administrative Project Coordinator

job summary : Responsibilities :

Responsibilities :

• Receive, organize and process all contract documents with clients and owners.
• Generate and process documents including but not limited to : performance and payment bonds, certified payroll, certificate of insurance, notice-to-owners, EEO, etc.
• Prepare, expedite and track purchase orders, subcontracts, submittals and all documents required to contract with material vendors and subcontractors
• Work with project managers to clarify and detail subcontractor and material vendor scopes.
• Analyze quote, submittal and purchase order terms and conditions submitted by vendors.
• Track submittals and ensure that documents are compliant and completed timely.
• Obtain subcontractor performance and payment bonds according to contract requirements.
• Ensure all vendors have submitted proper insurance certificates.
• Assist Project Managers with all contract related items including RFIs, pay requests, invoice approval, release of liens, project close out documentation, etc.
• Participate in project handoff and job planning meetings.
• Set-up and manage contract files.
• Analyze material and subcontractor requirements and solicit bids and quotations accordingly as directed
• Manage and maintain project management databases including, but not limited to, subcontractors, vendors, material specifications, best management practices , etc.
• Provide day-to-day administrative assistance to project managers and other management.

Skills : Planning, Maintaining Calendars, Organization, Subcontractor Management, Bid Packages, Quoting, Vendor Management, scope of work, Purchase Orders, Reporting, Documentation of Operations, Multi-tasking Experience : Experienced5 year(s)

responsibilities :

• Receive, organize and process all contract documents with clients and owners.
• Generate and process documents including but not limited to : performance and payment bonds, certified payroll, certificate of insurance, notice-to-owners, EEO, etc.
• Prepare, expedite and track purchase orders, subcontracts, submittals and all documents required to contract with material vendors and subcontractors
• Work with project managers to clarify and detail subcontractor and material vendor scopes.
• Analyze quote, submittal and purchase order terms and conditions submitted by vendors.
• Track submittals and ensure that documents are compliant and completed timely.
• Obtain subcontractor performance and payment bonds according to contract requirements.
• Ensure all vendors have submitted proper insurance certificates.
• Assist Project Managers with all contract related items including RFIs, pay requests, invoice approval, release of liens, project close out documentation, etc.
• Participate in project handoff and job planning meetings.
• Set-up and manage contract files.
• Analyze material and subcontractor requirements and solicit bids and quotations accordingly as directed
• Manage and maintain project management databases including, but not limited to, subcontractors, vendors, material specifications, best management practices , etc.
• Provide day-to-day administrative assistance to project managers and other management.

qualifications : Experience

Experience

• Experienced
• 5 years

Education

• High School (required)
skills :
• Planning
• Planning
• Maintaining Calendars
• Organization
• Subcontractor Management
• Bid Packages
• Quoting
• Vendor Management
• scope of work
• Purchase Orders
• Reporting
• Documentation of Operations
• Multi-tasking
28 days ago