Senior Administrative Assistant-Global Shared Services - 29961

Splunk is here to build a safer and more resilient digital world. The world's leading enterprises use our unified security and observability platform to keep their digital systems secure and reliable.

While customers love our technology, it's our people that make Splunk stand out as an amazing career destination and why we've won so many awards as a best place to work.

If you become a Splunker, we want your whole, authentic self, what we call your "million data points". So bring your work experience, problem-solving skills and talent, of course, but also bring your joy, your passion and all the things that make you, you.

Are you organized and love attention to detail and making sure the Global Shared Services team leader stay on top of their game?

Do you thrive in a fast-growing environment? Then we have a home for you at Splunk! As a Senior Administrative Assistant at Splunk you will be responsible for supporting the VP of Global Shared Services.

You have a lot of initiative, and the ability to learn quickly. You should expect to manage internal and external relationships, work with senior executives, external customers, partners, investors, board members and possess superb communication skills.

Oh, and a great sense of humor too! This is an ideal position for a talented, career AA who works well under pressure, is a self-starter, is passionate about delivering strategic value and wants to work in a dynamic, fast-moving, collaborative environment.

Responsibilities

In support of VP, Global Shared Services :

• Calendar management - coordinate all meetings including but not limited to team meetings, offsite meetings, partner, and business client's meetings across global time zones
• Help manage the rhythm of the teams including agenda management, notes, logistics, and follow-ups
• Schedule and coordinate logistics for meetings, conferences and special events
• Expense reporting and purchasing
• Experience in scheduling complicated International travel and some domestic travel
• Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines.
• Acts as a liaison for assigned executives relaying and exchanging information with others including : other members of the administrative community, senior leaders, customers and clients, and other organizations or constituents
• Providing backup support for other AAs
• Collaborate with and across the administrative community as an active and engaged member
• Other duties as needed

Qualifications

• 4-6 years work experience in the capacity of an Administrative Assistant
• Extensive experience performing administrative work that requires analysis, initiative, discretion, and independent judgment
• Excellent written and verbal communication skills
• Strong editing skills
• Extremely comfortable with frequent access to confidential information and ability to exercise extreme discretion
• Ability to prioritize long task lists / projects and meet deadlines with little direction in an often highly ambiguous environment
• Experienced execution of administrative activities, with high attention to detail, organization and process
• Strong relationship management skills, build a personal network throughout the company
• Strong knowledge of GSuite and Microsoft 365 Platforms
21 days ago