Accounts Payable & HR Assistant

Job Description

Job Description

SUMMARY :

The Accounts Payable & HR Assistant is a general clerical position in our Accounting / HR Department. This position is responsible for processing accounts payable invoices through a paperless system and initiating timely payment according to vendor terms. This role reviews vendor statements and identifies issues in a timely manner to ensure no interruption in the flow of goods and services to the company. The Accounts Payable & HR Assistant also provides administrative support on all personnel matters and payroll processing while utilizing ADP TotalSource.

DUTIES AND RESPONSIBILITIES :

• Retrieve invoices from emails, vendor portal locations and mail
• Review all invoices for appropriate documentation and approval according to company policy
• Sort, code, match, and enter invoices into ERP system
• Process electronic payments and check runs
• Create debit memos for returns to vendor
• Record sales and use tax appropriately
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Research and resolve invoice discrepancies and issues
• Monitor accounts and reconcile vendor statements to ensure payments meet terms and all discounts are taken
• Compile monthly reports and reconciliations
• May assist with month-end closing activities
• Provide supporting documentation for audits or projects
• Prepares payroll for processing
• Maintain documentation of detailed procedures
• Process annual 1099’s
• Prepares payroll for processing
• Performs customer service functions by answering applicant and employee questions
• Maintains records, reports, and logs pertaining to employees and applicants
• Assists with recruitment and hiring process
• Conducts new employee orientation, pre-employment screening, reference checks
• Prepares new employee files and verifies I-9 documentation
• Participates in benefits administration to include benefit enrollment for new employees, claims resolution, change reporting, and approving invoices for payment
• Assists with the processing of terminations
• May be asked to perform other duties at a lower level or higher level of proficiency or not related to this classification

QUALIFICATIONS :

Detail oriented to ensure accuracy

COMPETENCIES :

PHYSICAL DEMANDS AND WORK ENVIRONMENT :

occasionally lift and / or move up to 50 pounds.

ABOUT THE COMPANY :

EE Technologies is an electronics manufacturer in south Reno. Benefits include :