Executive Assistant, CEO

Overview

Ardent Health is a leading provider of healthcare in growing mid-sized urban communities across the U.S. With a focus on people and investments in innovative services and technologies, Ardent is passionate about making healthcare better and easier to access. Through its subsidiaries, Ardent delivers care through a system of 30 acute care hospitals, 24,000+ team members and more than 280 sites of care with over 1,800 affiliated providers across six states.

POSITION SUMMARY :

The Executive Assistan t will provide administrative support and will be responsible for a wide ranging, diverse group of tasks. As a key member of the team, the Executive Assistant will schedule and will coordinate site visits, make travel arrangements, manages calendars, process expense reports and other various administrative tasks.

Responsibilities

• Provides administrative support.
• Builds successful relationships with Executives and Executive Assistant's across Ardent's network of hospitals.
• Build and maintain strong relationships with board members and investors, serving as a trusted liaison to facilitate strategic communication and information flow.
• Manages, prepares and distributes executive correspondence.
• Prepares, revises and reviews documents including, but not limited to, operational reports, presentations, reference material, policies and procedures and contracts (Power Point presentations, Word documents, Excel Spreadsheets, etc.).
• Maintains daily calendar and schedule for designated corporate staff members via Microsoft Outlook.
• Upholds the utmost level of confidentiality and provides priority updates and alerts to executive team.
• Coordinates activities relating to on-site and off-site meetings and conferences including hotel and travel arrangements, itineraries, preparation of support materials, meal planning and related tasks.
• Coordinate complex domestic and international travel arrangements using travel management platforms, ensuring efficiency and alignment with executive preferences and budgets.
• Processes and submits travel expense reports for the entire department for timely reimbursement.
• Oversee the preparation, upload, and distribution of board materials through a secure board management platform, ensuring accuracy, confidentiality, and timeliness.
• Leverage proficiency in expense reporting systems to process reimbursements accurately, maintain compliance, and ensure timely completion.
• Provides support to departments when needed to cover for absences, heavy workload, etc.
• Maintains an accurate and efficient filing system.
• Performs other duties as assigned

Qualifications

Education & Experience :

Knowledge, Skills & Abilities :

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