Accounts Payable Assistant

Description

POSITION SUMMARY

The Accounts Payable Assistant supports accounts payable activity. This role is responsible for AP entry and assistance, including printing and matching invoices and packing slips, maintain vendor discrepancy log, reconcile vendor statements and scanning BOLs and AP documents.

CORE FUNCTIONS

• Print and match invoices and packing slips.
• Process vendor invoices.
• Maintain vendor discrepancy log.
• Reconcile vendor statements.
• Scan BOLs and AP documents.
• Perform other duties as assigned.

QUALIFICATIONS & REQUIREMENTS

Education and Experience

• High school diploma or GED required.
• Two years of accounts payable experience preferred.

Skills, Abilities, and Knowledge

• Skilled in spreadsheets and Microsoft Office.
• Ability to read, analyze, and interpret spreadsheets.
• Ability to write, speak, and comprehend English.
• Ability to communicate effectively with internal and external customers.
• Ability to add, subtract, multiply, and divide using whole numbers.
• Ability to calculate percentages, basis points, and solve for unknown.
• Ability to create processes that increase efficiency and accuracy.

COMPETENCIES

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation;

Able to deal with frequent change, delays, or unexpected events.

Analytical - Synthesizes complex or diverse information; Collects and reaches data; Uses intuition and experience to complement data;

Designs workflows and procedures.

• Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks;

Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting;

Keeps emotions under control; Remains open to others' ideas and tries new things.

Organizational Support - Follows policies and procedures; Completes tasks correctly and on time; Supports organization's goals and values;

Supports affirmative actions and respects diversity.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions;

Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to other views; Gives and welcomes feedback;

Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.

PHYSICAL REQUIREMENTS

This position is subject to light work; exerting up to 20 pounds of force occasionally and / or a negligible amount of force constantly to move objects.

If the use of arm and / or leg controls require exertion of force greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work.

Physical Activities

• Talking
• Hearing
• Repetitive Motions

Visual Acuity

• The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures;
• transcribing; viewing a computer terminal; expansive reading; visual inspection involving small defects, small parts and / or operation of machines (including inspection);

using measurement devices; and / or assembly of fabrication of parts at distances close to the eyes.

Working Conditions

• This position operates in a professional office environment.
21 hours ago