Legal Secretary

Job Description

Job Description

We are looking for an experienced Legal Secretary to join our team in Syracuse, New York. This contract-to-permanent position offers an excellent opportunity to contribute to a dynamic legal environment while showcasing your organizational and administrative skills. The ideal candidate will have a strong background in legal support and a keen attention to detail.

Responsibilities :

• Prepare and file legal documents electronically, ensuring accuracy and compliance with court requirements.
• Manage legal calendars, including scheduling appointments, hearings, and deadlines.
• Transcribe dictation and draft correspondence, legal documents, and reports as needed.
• Handle debt collection processes, including preparing summons, managing payments, and executing transactions.
• Assist with court filings and summary judgment documentation.
• Maintain clear and effective communication with clients and legal teams via phone and email.
• Direct incoming calls and inquiries to the appropriate personnel.
• Organize and maintain files and records to ensure easy access and retrieval.
• Support attorney with administrative tasks and case management.
• Collaborate with team members to ensure efficient workflow and timely completion of assignments.
• At least 1 year of experience as a Legal Secretary or in a similar role.
• Proficiency in e-filing systems and court filing procedures.
• Strong skills in calendar management and organization.
• Ability to perform accurate dictation transcription and document preparation.
• Knowledge of debt collection processes, including payments and summons.
• Excellent verbal and written communication skills, including effective phone etiquette.
• Familiarity with legal terminology and procedures.
• Exposure / proficiency with CLS software a plus.