Administrative Assistant, New York

Administrative Assistant

We are seeking an experienced administrative professional to support and provide leverage at Goldman Sachs. The ideal candidate will possess strong administrative experience ideally within financial or corporate services, booking international and domestic travel, managing complex and ever shifting calendars across time zones and managing expenses. Candidates should be meticulously organized and be proficient in Concur, MS Word, Excel, PowerPoint and Outlook. This is a fantastic opportunity for a proactive and professional candidate to join a world class organization.

Responsibilities :

• Provides administrative support in a complex team environment to a senior group or executive.
• Coordinates complex, senior-level internal / external meetings and conference calls.
• Handles a high volume of phone calls and interacts with high level business leaders in a professional and effective manner.
• Supports internal and external managers or clients while responding and following up to client requests.
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
• Maintains an understanding of firm policies and handles certain issues independently.
• Manages monthly invoices and arranges payment.
• On-boards new hires, processes new employees, transfers, termination, etc.
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
• Works with conference and catering services for meetings and client engagements as needed.
• Orders supplies and keeps inventory well-stocked.

Qualifications :