Event Coordinator

Job Description

Job Description

Impact Event Solutions

About Us :

Impact Event Solutions is a dynamic startup redefining the event planning industry. We specialize in creating unforgettable experiences that leave a lasting impact. We're seeking a talented Event Coordinator to join our team and help us elevate our brand and events to new heights.

Job Description : Event Coordinator

Impact Event Solutions is seeking a dedicated and organized Event Coordinator to manage all aspects of event planning and execution. This role requires a professional who can handle multiple tasks, from initial project planning to onsite event management, while ensuring a seamless experience for clients and attendees. The ideal candidate will be a proactive problem-solver with excellent organizational and communication skills, and be comfortable navigating the ambiguity of launching projects.

Responsibilities

Event Management : Oversee the overall event management process, ensuring all components are executed successfully and on time.

Project Management : Develop and oversee comprehensive project plans, including budget management and timelines for all event-related tasks. (Experience with EventsAir is a plus but not a requirement.)

Event Website Development :

Coordinate the building of event sites, including websites, interactive registration sites, and attendee app platforms.

Manage and organize event content to ensure all information is accurate and accessible.

External Communications and Relationship Management :

Secure and manage relationships with event sponsors and exhibitors.

Coordinate hotel arrangements for event attendees and staff.

Coordinate VIP logistics, travel, and communication.

Provide level-1 customer support and troubleshooting prior to events and on-site.

Operational Oversight :

Manage all aspects of the event platform software (EventsAir).

Provide onsite support and management during events to ensure smooth operations.

Client Interface : Serve as the primary point of contact for clients, managing their expectations and ensuring their needs are met throughout the event lifecycle.

Qualifications

Proven experience in event coordination, project management, or a related field.

Strong organizational and project management skills.

Excellent communication and interpersonal skills.

Ability to manage budgets and timelines effectively.

Strong problem-solving abilities and a proactive attitude.

Proficiency in event management software and platforms (preferred).

Location :

The position is virtual / remote and will require some travel to attend client events and company meetings.

Salary :

Starting salary is $47,500 base

To Apply :

Please submit your resume and cover letter to Shawn Branch, sbranch@impacteventsolutions.com

We offer a competitive salary and the opportunity to work on exciting and innovative projects. Join our team and help us shape the future of event planning!