Facility Analyst

Facility Analyst

Under the supervision of the Regional Facilities Manager, the Facility Analyst will manage and troubleshoot everything related to building repairs and aesthetic issues that arise in the client retail stores. The Facility Analyst is charged with ensuring that vendors and projects are managed appropriately, meeting budget and timelines, while escalating any issues to management for continuous improvement. This is a highly cross functional role working closely with onsite building property managers, store planning, and Finance & Accounting. This person will also be expected to support the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. Places an emphasis on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives.

Essential Functions and Responsibilities :

• Ensure the day-to-day operations of the client retail properties, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives. Ensure all contracts are reviewed on a regular basis and are bid out as required and confirm invoices match contract pricing
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties
• Manage Handyman Program
• Responsible for all work orders until completion through invoicing
• Active management of scheduled maintenance programs
• Maintain open communication with the Jacobs helpdesk on work order information
• Provide updates of any vendor changes.
• Provide PM schedule changes
• Assist in Store Set-ups and closures as needed.
• Customer Support
• Assess retail location in person for any issues or concern.
• Review completed vendor work and address deficiencies.
• Discuss any concerns Store or Retail Senior FM or Retail FM Director may have.
• Scheduled reporting to Consumer Ops Leaders.
• Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants and for the implementation of ongoing contract programs to address and resolve
• Prepares financial reports (monthly and quarterly), expenditures and purchase orders related to the assigned portfolio.
• Assist in providing information and reports necessary for the development of capital budgets for the facility. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives
• Collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives.
• Expected to be thoroughly familiar with the management contract, vendor agreements, and other building / facility contracts and all requirements contained therein
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required
• Periodically inspect the facility, systems, rooms, common areas, etc. and remedy any findings or issues.

Key Competencies :

Important Education :

Associate's degree in facilities management, building, business or other related field required

Important Experience :

A minimum of 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required

Experience in maintenance, construction, engineering and all facets of property operation and building management preferred

Retail facilities experience preferred

CMMS / Work Order Management experience is preferred

Additional Eligibility Qualifications :

Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering, Business or technical training or certifications a plus

Ability to read and understand construction specifications and blueprints

Proficient in understanding management agreements and contract language

Skilled in Building Management Systems maintenance and monitoring.

Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint)

Strong discipline of financial management including financial tracking, budgeting and forecasting

Knowledge of Financial Systems (Yardi a plus)

Work Environment :

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May be required to travel outside between properties in varying weather conditions.

Other Duties :

This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Conditions Of Employment :

All offers of employment are contingent upon : Legal Documentation establishing identity and eligibility to be legally employed in the US / United States Citizenship Drug Testing Criminal background check Clean DMV record (for related driving roles) Education verification Reference checks

AAP / EEO Statement :

C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

Compensation :

The compensation for the position is : $ 59,500.00 - $70,000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.