Secretary

Job Description

Job Description

ENGAGEMENT – SECRETARY

JOB IDENTIFICATION INFORMATION

Department : Engagement

Direct Supervisor : Director of Events

Hiring Manager(s) : Director of Events

Hiring Approver : Executive Director of Volunteers

Classification : Part-Time

FLSA Status : Non-Exempt

Version Date : January 2024

HR Approval Date : January 2024

JOB SUMMARY

As a Secretary providing first impressions and administrative support at HQ, you will play a crucial role in ensuring the smooth operation of the respective buildings on campus. Your primary responsibility will be to provide efficient and effective administrative assistance to the centers' management and staff. You will be the first point of contact for visitors and clients, representing the centers with professionalism and a welcoming demeanor. Organizational and communication skills will be essential in managing administrative tasks and maintaining a positive work environment.

ESSENTIAL DUTIES AND FUNCTIONS

• Front Desk Operations :

Greet visitors, clients, volunteers, donors, and partners with a warm and friendly attitude, ensuring their needs are addressed promptly.

Create a welcoming and hospitable environment by maintaining tidy and organized common areas including the front desks and lobbies, conference rooms, restrooms, break rooms, and workrooms.

Coordinate appointments, meetings, and client’s shopping appointments for the centers' staff and clients.

Maintain accurate records, databases, and filing systems for GIK, volunteer hours and resource distribution.

Arrange meetings, conferences, and workshops, including booking meeting rooms and printing materials.

Assist in the preparation and distribution of Family Support Newsletter, and other updates as required.

SUPERVISORY RESPONSIBILITIES

REQUIRED EXPERIENCE AND QUALIFICATIONS

PREFERRED EXPERIENCE AND QUALIFICATIONS

COMPENTENCIES

SPIRITUAL QUALIFICATIONS

PHYSICAL DEMANDS

These physical requirements are not exhaustive, and One More Child may add additional job-related physical demands to these if the need arises. Corrective devices may be used to meet these physical requirements.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to walk and reach with hands and arms. Specific vision abilities required by this job include close vision.

This job requires the ability to work in stressful conditions from time to time and remain focused for extended periods of time. The ability to lift up to 30 pounds (boxes, documents, and equipment).

WORK ENVIRONMENT

The work environment describes the conditions that an employee may encounter when performing their job duties, including but not limited to, the essential functions of the position. Reasonable accommodation may be available to enable individuals with disabilities to perform these duties.

Job functions are performed in a normal office environment.

DISCLAIMER

This job description is not intended to be an all-inclusive list of the requirements of this position, but to describe the general nature of the job and provide a reasonable representation of its activities. Additional related work may be identified and assigned by the organization and included as an area of responsibility while assessing performance.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

One More Child is committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of One More Child to prohibit any form of discrimination or harassment based on statuses protected under federal, state, or local laws which are applicable to the organization. As a religious organization, One More Child provides services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.