Business Assistant

Business Assistant

At MNA, we provide customized engineering and architectural consulting services to a diverse range of clients, from education and biopharma to industrial projects. We take pride in our attention to detail, personalized client service, and delivering superior results on every project. Join a team that values collaboration, precision, and a passion for excellence.

About the Role

We are seeking a Business Assistant to support our Business Manager with key accounting and administrative tasks. This is a hands-on, on-site role where you will play a critical part in maintaining accurate financial records, coordinating suppliers, managing inventory, and ensuring compliance with licensing and sales tax requirements. If you're organized, detail-oriented, and enjoy working in a dynamic environment, this role is for you!

Key Responsibilities

Accounting & Finance:

• Maintain accounts receivable and accounts payable, including invoice creation, payment processing, and discrepancy resolution.
• Support general ledger tasks: reconciliations, journal entries, and bank statement reviews.
• Assist in producing monthly, quarterly, and annual financial reports.
• Serve as backup for payroll processing.

Inventory & Purchasing:

• Monitor, count, and order job supplies; track deliveries and shipments.
• Generate purchase orders, packing slips, and maintain supplier accounts.
• Prepare credit applications as needed.

Compliance & Licensing:

• Ensure timely filing of sales tax.
• Manage and track business and professional licenses.

Administrative Support:

• Perform clerical duties, organize files, and draft communications.
• Assist with client statements and monitoring collections.
• Take on additional duties as assigned.

Qualifications

• 5+ years of relevant experience.
• Proficiency in MS Office applications; QuickBooks experience preferred (Deltek Ajera a plus).
• Strong organizational skills, attention to detail, and ability to multitask.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle sensitive information confidentially.

Why You'll Love Working Here

• Be part of a collaborative, detail-oriented team that values your contributions.
• Opportunity to gain exposure across accounting, operations, and compliance.
• On-site role with structured hours, promoting work-life balance.
• Work with a diverse client base and on projects that make a real impact.

Ready to Join Us? Apply today and become a valued member of our team!