Senior Administrative Assistant

Senior Administrative Assistant

CDM Smith has an immediate need for a Senior Administrative Assistant to manage the daily needs of the office, working five days a week in our Edison, NJ office.

Job responsibilities are :

• Working as the person responsible for the office activities running well and efficiently, including but not limited to, providing support to office staff, developing and editing reports, scheduling meetings and travel, monitoring, ordering, and organizing supplies, maintaining office equipment, helping onboard new hires.
• Completing project document format reviews of work produced by office staff for quality control purposes, including verifying formatting details are used correctly, updating and applying the approved styles, or applying the approved template.
• Providing production support (e.g., formatting, printing, binding), including client deliverables, while ensuring the highest quality standards and client service are maintained, both internally and externally.
• Assisting executives with various reports and communications, such as monthly project reports and meeting minutes, and planning and coordinating meetings and events.
• Providing excellent support and service to the technical staff, office leaders, clients, vendors, colleagues, and others.
• Maintaining the organization and maintenance of records, files, and correspondence.
• Preparing and scheduling activities such as internal business meetings, client or third-party appointments, and general office events, including scheduling conference room use and catering needs.
• Assisting in updating and maintaining multiple calendars and tracking facility and equipment assignments.
• Preparing complex and confidential letters, technical memoranda, and reports for professional and managerial staff review and action.
• Providing remote support for our New York City and Woodbury NY offices and visiting them as needed.
• Assisting in additional administrative duties as required.

Minimum Qualifications :

Preferred Qualifications :

EEO Statement :

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law.

Skills and Abilities :

Background Check and Drug Testing Information :

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as "CDM Smith") reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

Pay Range Minimum : $26.97

Pay Range Maximum : $43.15

Additional Compensation : All bonuses at CDM Smith are discretionary and may or may not apply to this position.

Work Location Options : Successful candidate will be required to work 100% in the office.

Massachusetts Applicants : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.