Administrative Assistant - Accounting

Administrative Assistant

At Apple Roofing, our purpose is to build a sweeter experience - for our teammates, our customers, and our partners. We do this by putting people first, making it easy, and doing the right thing.

We are seeking a high-energy, detail-oriented, and accounting-savvy Administrative Assistant to join our team in our Fort Myers, FL office. This role is ideal for someone who brings strong organizational skills, a proactive mindset, and a genuine passion for supporting both administrative and financial functions. In addition to traditional front-office responsibilities, this role will support basic accounting tasks such as accounts payable / receivable, AIA billing, and bookkeeping. The ideal candidate is not only accurate and efficient with data but also thrives in a fast-paced, people-first environment where culture fit is just as important as capability.

What You'll Do :

• Accurately and efficiently input company leads into our database.
• Verify incoming lead data / emails for accuracy and completeness.
• Answer and direct incoming phone calls to appropriate personnel or departments.
• Greet visitors in a professional and friendly manner.
• Provide general administrative support, such as filing, copying, and data entry.
• Maintain the reception area to ensure it is clean, organized, and welcoming.
• Monitor and manage office supplies and reorder as necessary.
• Collaborate with internal departments to ensure data and records accuracy.
• Assist with accounts payable and receivable processes.
• Support accounting functions, including familiarity with AIA billing and basic bookkeeping.
• Utilize or learn systems such as QuickBooks, Acculynx, and Sage Intacct (preferred but not required).
• Identify areas for process improvement and make efficiency recommendations.
• Prioritize and manage multiple tasks and deadlines effectively.
• Perform other duties as assigned.

Requirements :

What We're Looking For :

Benefits : Why Apple Roofing?

Be part of a company that lives its core values : People First, Build Trust, Make It Easy.

Competitive pay and benefits package.

A positive, team-oriented culture with real career pathways.