Senior Payroll Analyst / Payroll Analyst

Salary : See Position Description

Location : Covina, CA

Job Type : Full-Time

Job Number : 2025-00029

Department : Finance

Opening Date : 09 / 29 / 2025

Closing Date : Continuous

Max Number of Applicants : 150

DESCRIPTION

SENIOR PAYROLL ANALYST : $7,180.39 / mo - $9,622.11 / mo

PAYROLL ANALYST : $6,177.45 / mo - $8,279.08 / mo

The City of Covina is now accepting applications for the position of Senior Payroll Analyst / Payroll Analyst in the Finance Department.

• This recruitment may be filled at any level depending on qualifications.

DEFINITION :

Under general direction, performs difficult and advanced journey-level professional, analytical and administrative duties related to administering employee compensation and benefits through payroll. Performs a wide variety of complex analyses, studies and research projects as requested by management staff, including analysis impacting City-wide payroll issues and operations; plans, coordinates, directs, and evaluates current systems, procedures and operations; utilizes a complex payroll system to ensure payroll is processed on time, accurately and in compliance with government regulations and applicable Memoranda of Understanding (MOUs); performs the full range of Payroll Analyst duties, and performs other duties as assigned.

DISTINGUISHING CHARACTERISTICS :

The Senior Payroll Analyst is the advanced lead classification within the Payroll series. Incumbents in this classification are expected to demonstrate a high level of independent problem-solving abilities and perform the full scope of administrative, analytical and management duties within the Payroll section of Administrative Services-Finance. Incumbents in this class are assigned the most complex and difficult work, and carry out assignments using independent judgment and problem-solving skills. This classification is distinguished from the next lower classification of Payroll Analyst in that it has overall responsibility for Payroll.

The Payroll Analyst is the journey level class and requires thorough knowledge of payroll procedures and the ability to exercise sound independent judgement, where the incumbent is expected to independently perform the full scope of duties of the Payroll Technician job classification in addition to performing the more complex responsibilities. This position receives only occasional instruction or assistance as new or unusual situations arise and has a strong working knowledge of City procedures and policies. This class is distinguished from the Senior Payroll Analyst in that the latter performs the most complex duties and responsibilities within the payroll classification series.

SUPERVISION RECEIVED / EXERCISED :

Direction is provided by the Finance Management staff. May exercise direct or indirect supervision over technical and office support staff.

ESSENTIAL FUNCTIONS

(include but are not limited to the following)

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS :

Physical

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires dexterity and coordination for fine manipulation for grasping and repetitive hand movement for tasks such as handling files and single pieces of paper, or in preparing and retrieving statistical reports and data using a computer keyboard. Some reaching for items above or below desk level.

Additionally, the position requires both near and far vision in reading correspondence, written reports and work-related documents, and hearing within normal audio range with or without correction when performing work, inspecting work and operating equipment or vehicles. The need to lift, carry and push supplies, equipment, plans, and other documents weighing up to 25 pounds is also required, as well as speech sufficient to communicate in group settings without the aid of a microphone.

Mental

Operations require almost continuous attention. Strong cognitive abilities and remaining alert and aware of surroundings are necessary for problem-solving, working through assignments, and safety. Incumbents are required to use written and oral communication skills, read and interpret data, information, and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; perform highly detailed work on multiple, concurrent tasks; work under deadlines with frequent interruptions; and interact with City management, staff, the public and others encountered in the course of work.

Environmental

Work is performed in a standard office setting. Environment is generally indoors and clean, with limited exposure to dust, fumes, odors or noise. On occasion, work schedule may include evenings and weekends.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

MINIMUM QUALIFICATIONS

(The following are minimal qualifications necessary for entry into the classification.)

Education and / or Experience :

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for :

KNOWLEDGE / ABILITIES / SKILLS : (The following are a representative sample of the KAS's necessary to perform essential duties of the position.)

Knowledge of :

Practices and procedures governing payroll, time reporting and related financial transactions; automated office methods and practices / data processing systems and applications; basic principles of business mathematics, statistics and recordkeeping systems, Microsoft Excel and Word; and general office procedures. Modern principles, practices and techniques of payroll administration and automated payroll systems operation; principles and practices of payroll accounting; processing payroll for a municipality; applicable federal, state and local laws, codes and regulations.

Ability to :

Ability to independently perform difficult clerical and financial recordkeeping functions using good judgement; reconcile differences within a recordkeeping system using mathematical skills; make arithmetic calculations quickly and accurately, recognize and correct computational errors, accurately compare, post and transfer numbers, operate a variety of office equipment including a ten-key calculator by touch and payroll software programs; comprehend and apply written and oral instructions; work safely, efficiently and independently; understand and apply general fiscal and financial recordkeeping practices in the performance of assigned tasks; communicate effectively, both orally and in writing; use good judgement in handling highly sensitive and / or confidential matters with discretion and maintain the privacy of such information; analyze problems, identify alternative solutions, explain consequences of proposed actions, and implement recommendations in support of departmental and City goals for compensation and benefits; research, analyze, evaluate, interpret and apply laws, regulations, MOU's, policies and procedures related to compensation and benefits; prepare clear and concise correspondence and reports on a variety of related issues; understand the organization and operation of the Finance Division and of outside agencies as necessary to assume assigned responsibilities; plan, organize, and carry out assignments from management staff with minimal supervision and direction; establish, maintain, and foster positive and harmonious working relationships with others in the course of work; and observe occupational hazards and standard safety practices.

Skill to :

Operate modern office equipment including computer equipment and applicable software applications. Interact and communicate effectively with members of the public, city staff, and officials.

ADDITIONAL INFORMATION

IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS

APPLY IMMEDIATELY! This recruitment is Open Until Filled or upon receipt of 150 applications. The deadline for the first review of applications is on Tuesday, October 14 , by 6 : 00 pm.

Applicants are encouraged to apply early since applications are reviewed on a continuous basis. Applicants that apply after the first review date are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.

The selection process may consist of but not limited to a skills assessment and oral interview.

Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitution for a complete application.

The successful candidate may be required to undergo a reference / background check (to include a conviction record) and credit check and pass a post-offer pre-employment medical examination (which will include a drug / alcohol screening).

The City of Covina utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

Communications regarding your application and / or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communication by any other method.

The City of Covina is an Equal Opportunity Employer

The City of Covina provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the City of Covina complies with applicable state and local laws governing nondiscrimination in employment in every location in which the City has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The City of Covina expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the City of Covina's employees to perform their job duties may result in discipline up to and including discharge.

THE CITY OF COVINA RESERVES THE RIGHT TO MODIFY OR REVOKE, WITHOUT NOTICE, ANY OR ALL OF THE PROVISIONS OF THIS BULLETIN PRIOR TO THE TIME OF APPOINTMENT, AND TO WAIVE ANY NON SUBSTANTIVE JOB REQUIREMENT AND MAKE SUBJECTIVE DECISIONS INTERPRETING AND ASSESSING THE SKILLS AND QUALIFICATIONS OF ANY CANDIDATE, INCLUDING THE DETERMINATION THAT NONE OF THE CANDIDATES, EVEN THOSE WHO MEET THE MINIMUM QUALIFICATIONS, ARE APPROPRIATE FOR THE POSITION.

MID-MANAGEMENT, SUPERVISORY, AND PROFESSIONAL, AND CONFIDENTIAL AND TECHNICAL EMPLOYEES

PROBATIONARY PERIOD

All employees shall be required to serve at least a one (1) year probationary period.

RETIREMENT - California Public Employees Retirement System

Tier I Retirement Benefits ("Classic" CalPERS Members)

Employee Contributes $2.00 per month

Members defined as "New" under PEPRA eff : 01 / 01 / 2013

VACATION LEAVE

HOLIDAYS (12 Fixed Holidays)

FLOATING HOLIDAYS

SICK LEAVE

ADMINISTRATIVE LEAVE

MEDICAL, DENTAL AND VISION INSURANCE

LIFE INSURANCE

City paid term Life Insurance policy of $100,000. Additional coverage available for purchase at group rates through carrier. Life Insurance provider is VOYA.

LONG TERM DISABILITY

City paid long term disability insurance plan. LTD provider is VOYA.

LONGEVITY PAY

BILINGUAL PAY

EDUCATION PAY

HEALTH & DEPENDENT CARE SPENDING ACCOUNTS (AFLAC)

Annual maximum of $3,050 for Unreimbursed Medical and $5,000 for Dependent Care for 2024. Reimbursements are administered through Wageworks.

EMPLOYEE ASSISTANCE PROGRAM

Comprehensive services provided by The Counseling Team International for employee and eligible dependents.

01

Instructions : Please carefully read these instructions : Your responses to the supplemental questions below will be used to determine whether you meet the minimum and / or desirable qualifications for the position. You are required to answer ALL of the supplemental questions as truthfully and accurately as possible. Your responses to these questions are subject to verification and may be assessed in subsequent examination parts. Any sign of deliberate misinformation or intentional exaggeration will result in disqualification from this examination process. Please indicate "Yes" to reflect that you have read and understand this information.

02

Acknowledgment : I understand that I cannot update my application once I have submitted it. Therefore, I have fully completed ALL sections and provided full descriptions of my duties and responsibilities for each employer listed in my work experience, and have fully supported ALL of my responses to the Supplemental Questionnaire with the materials found in my application.

03

Recruitment Communication : Please be advised that the City of Covina"s primary means of communication regarding recruitment status is via email. Have you provided a valid email address that you can access regularly? PLEASE NOTE : Make sure you check your JUNK folder for email messages that may be incorrectly flagged as SPAM.

04

Education : Select below the option which best describes your highest level of education?

05

Experience : How many years of experience do you possess working in public sector (i.e. municipal, federal, state and / or local government, and / or special district)?

06

Experience : How many years of experience do you possess completing the full payroll process (i.e. reconciling pays and deductions, issuing paychecks, and processing tax payments)?

07

Briefly describe your experience in payroll processing in an automated payroll-processing system, please include the name of the systems you use, your level of experience within those systems, and the number of employees in the organization.If none, please type N / A.

08

Please describe your experience processing various tax forms and payments for an organization.If none, please type N / A

09

Briefly describe your experience working with CalPERS and any responsibilities you have had discerning how wages are categorized and reported. if none, please type N / A.

10

What is your competency level interpreting and implementing negotiated contracts?

11

What is your competence level utilizing Microsoft Word?

12

What is your competency level utilizing Microsoft Excel?

13

Briefly describe your experience using formulas within Excel (i.e. v-lookup, pivot tables).If none, please type N / A.

14

Certification : I certify that I have answered all of the above questions truthfully, and to the best of my ability, and reviewed my application prior to submission. I understand that my application cannot be updated once it has been submitted.

Required Question