Talent.com
Executive Assistant

Executive Assistant

PavagoFayetteville, AR, US
2 days ago
Job type
  • Full-time
Job description

Executive Assistant (EA)

Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities.

Responsibilities :

  • Manage complex executive calendars, including internal / external meetings, travel, and events.
  • Anticipate conflicts, prioritize requests, and optimize time usage.
  • Schedule across multiple time zones using Outlook or Google Calendar.

Communication & Correspondence :

  • Draft, proofread, and send emails or memos on behalf of executives.
  • Screen calls, messages, and requests, escalating only what requires executive attention.
  • Serve as a liaison between executives, employees, clients, and partners.

    • Meeting Preparation & Follow-Up :

  • Prepare agendas, talking points, and briefing documents.
  • Collect and synthesize background materials ahead of meetings.
  • Record minutes, track action items, and ensure follow-up.

    • Travel & Logistics :

  • Coordinate domestic and international travel (flights, hotels, transportation).
  • Prepare detailed itineraries and handle last-minute changes.
  • Process reimbursements and expense reports.

    • Project Support :

  • Assist with research, data gathering, and report preparation.
  • Track progress on executive priorities and initiatives.
  • Manage confidential information with discretion.

    • Administrative Operations :

  • Maintain organized digital filing systems.
  • Manage document version control and approvals.
  • Support onboarding or offboarding of senior staff as needed.

    • What Makes You a Perfect Fit :

  • Highly organized, detail-oriented, and proactive.
  • Strong communicator with professional polish.
  • Able to anticipate needs and problem-solve independently.
  • Comfortable working in fast-paced, high-pressure environments.

    • Required Experience & Skills (Minimum) :

  • 3+ years of experience supporting senior executives.
  • Proficiency with Microsoft Office and Google Workspace.
  • Experience managing complex calendars and travel itineraries.
  • Excellent written and verbal communication.

    • Ideal Experience & Skills :

  • Prior experience in high-growth startups, professional services, or executive-level support roles.
  • Familiarity with collaboration tools (Slack, Zoom, Notion, Asana).
  • Experience handling sensitive or confidential information.
  • Background supporting multiple executives simultaneously.

    • What Does a Typical Day Look Like?

    An Executive Assistant's day revolves around keeping the executive organized, informed, and focused. You will :

  • Begin by reviewing the executive's calendar and preparing briefing notes for the day.
  • Screen emails and calls, flagging urgent items and drafting responses where appropriate.
  • Coordinate meetings and logistics, ensuring agendas, materials, and follow-ups are clear.
  • Manage travel plans and expense reports when required.
  • Track executive priorities, following up with team members to ensure deliverables are met.
  • Wrap the day by summarizing outstanding items, updating the calendar, and preparing tomorrow's agenda.

    • In essence : you are the executive's right hand, ensuring they operate at maximum efficiency and effectiveness.

    Key Metrics for Success (KPIs) :

  • Calendar accuracy and minimized conflicts.
  • Timely communication and follow-up on executive priorities.
  • High satisfaction from executives and stakeholders.
  • On-time completion of expense reporting and travel logistics.
  • Reduced administrative burden on executives (measured by time freed).

    • Interview Process :

  • Initial Phone Screen
  • Video Interview with Pavago Recruiter
  • Practical Task (e.g., draft an executive briefing memo or manage a sample scheduling scenario)
  • Client Interview with Executives
  • Offer & Background Verification
    • Create a job alert for this search

    Executive Assistant • Fayetteville, AR, US

    Related jobs
    • Promoted
    Executive Assistant

    Executive Assistant

    Arkansas StaffingBentonville, AR, US
    Full-time
    We are seeking a highly organized and proactive Executive Assistant to support our leadership team.In this role, you will coordinate projects, events, and business activities with minimal direction...Show moreLast updated: 3 days ago
    • Promoted
    • New!
    Executive Scheduling Assistant

    Executive Scheduling Assistant

    Keller Executive SearchFayetteville, AR, US
    Full-time
    Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative set...Show moreLast updated: 14 hours ago
    • Promoted
    Business Executive Assistant (Remote, Full Time)

    Business Executive Assistant (Remote, Full Time)

    Uptalent.ioFayetteville, AR, US
    Remote
    Full-time
    Executive Assistant For Us-based Real Estate Development Company.Latin America with leading companies in the US.We are currently seeking an Executive Assistant to join our private network and suppo...Show moreLast updated: 1 day ago
    • Promoted
    Associate Executive Administrator

    Associate Executive Administrator

    Shady Grove FertilityFayetteville, AR, US
    Full-time
    Associate Executive Administrator.Enjoy what you do while contributing to a company that makes a difference in people's lives. US Fertility, is one of the premier fertility centers in the United Sta...Show moreLast updated: 2 days ago
    • Promoted
    Head of Vibe Marketing

    Head of Vibe Marketing

    SonicJobsEureka Springs, AR, US
    Full-time
    At SonicJobs we’re building the next generation of autonomous web agents based on computer-use technologies.Our agents operate on job application flows, like candidates do.If you’ve eve...Show moreLast updated: 30+ days ago
    • Promoted
    Culinary Specialist

    Culinary Specialist

    United States ArmyCedarville, WA, United States
    Permanent
    As a Culinary Specialist, you’ll cook meals and work alongside chefs to prepare meals comparable to any major restaurant, so that Soldiers can sit down and enjoy a hot meal in between training or m...Show moreLast updated: 2 days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    MANA Medical AssociatesFayetteville, AR, US
    Full-time
    Join MANA Administration as a Full-Time Administrative Assistant.Be the Heart of Our Office Join MANA Administration as a Full-Time Administrative Assistant!. Ready to play a key role in a supporti...Show moreLast updated: 17 days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    WalmartBentonville, AR, US
    Full-time
    This position provides high-level administrative and operational support to the senior leader of Customer Engagement Services, Support, and Operations. The Executive Assistant ensures the leader's t...Show moreLast updated: 30+ days ago
    • Promoted
    Virtual Executive Assistant

    Virtual Executive Assistant

    MCIFayetteville, AR, US
    Full-time
    MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on...Show moreLast updated: 2 days ago
    • Promoted
    Cook

    Cook

    United States ArmyCedarville, WA, United States
    Permanent
    As a Culinary Specialist, you’ll cook meals and work alongside chefs to prepare meals comparable to any major restaurant, so that Soldiers can sit down and enjoy a hot meal in between training or m...Show moreLast updated: 2 days ago
    • Promoted
    Special Forces Candidate

    Special Forces Candidate

    United States ArmyCedarville, WA, United States
    Full-time
    As a Special Forces Candidate, you’ll be training to become a Green Beret, one of the most highly skilled Soldiers in the world. To join the Army elite, you must complete extensive mental and physic...Show moreLast updated: 2 days ago
    • Promoted
    Assistant Manager

    Assistant Manager

    Sonic Drive-InBella Vista, AR, US
    Full-time
    As a SONIC Drive-In Assistant General Manager, you are responsible for overseeing and managing the daily operations of the Drive-In in conjunction with the General Manager to provide quality food i...Show moreLast updated: 3 days ago
    • Promoted
    Evisceration Production Days

    Evisceration Production Days

    ButterballCombs, Arkansas, US
    Full-time +1
    Butterball, LLC, one of America’s most iconic brands, helps consumers celebrate Thanksgiving and every day in between.Located in the thriving Raleigh-Durham, North Carolina area, our goal is to pro...Show moreLast updated: 30+ days ago
    • Promoted
    Nursing Assistant

    Nursing Assistant

    Encompass Health Rehabilitation Hospital, a partner of Washington RegionalEureka Springs, AR, US
    Full-time +1
    Nursing Assistant Career Opportunity (RNT).Elevate Your Nursing Assistant Role at Encompass Health.Are you in search of a fulfilling career rooted in your community and heart? At Encompass Health, ...Show moreLast updated: 19 days ago
    • Promoted
    Debone Production Days

    Debone Production Days

    ButterballPettigrew, Arkansas, US
    Full-time +1
    Butterball, LLC, one of America’s most iconic brands, helps consumers celebrate Thanksgiving and every day in between.Located in the thriving Raleigh-Durham, North Carolina area, our goal is to pro...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant (Admin & Project Manager) - A107

    Executive Assistant (Admin & Project Manager) - A107

    PearlFayetteville, AR, US
    Full-time
    Work Arrangement : Remote, with overlap required in CST working hours.Job Type : Independent Contractor, Full-time.Work Schedule : Monday to Friday, 8 : 00 AM 5 : 00 PM CST, with occasional flexibility f...Show moreLast updated: 1 day ago
    • Promoted
    BRT Production Nights

    BRT Production Nights

    ButterballCombs, Arkansas, US
    Full-time +1
    Butterball, LLC, one of America’s most iconic brands, helps consumers celebrate Thanksgiving and every day in between.Located in the thriving Raleigh-Durham, North Carolina area, our goal is to pro...Show moreLast updated: 30+ days ago
    • Promoted
    Bradley Fighting Vehicle System Maintainer

    Bradley Fighting Vehicle System Maintainer

    United States ArmyCedarville, WA, United States
    Permanent
    As a Bradley Fighting Vehicle System Maintainer, you’ll have the challenging task of performing repairs and maintenance exclusively on the range of Bradley fighting vehicles, including anti-aircraf...Show moreLast updated: 2 days ago