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Payroll Specialist

Payroll Specialist

DivIHN Integration IncBaltimore, MD, United States
9 hours ago
Job type
  • Full-time
Job description

Title : Payroll Specialist

Location : Baltimore, MD

Duration : 6 Months

Hours : 4 days Onsite- Monday-Thursday

Preferred Time Zone : EST

Essential Duties and Responsibilities :

  • Reconcile invoice exceptions, PO or Contract related activities according to exception handling guidelines via Ariba queues
  • Monitor invoice submission compliance for Ariba network and non-network vendors; provide guidance on correct invoice submission method where applicable
  • Responsible for exception handling and KPI reporting within DataServ portal
  • Analyze system errors related to invoice failures for appropriate action
  • Performs regular review of vendor accounts through accounts payable aging, identifying and analyzing detailed invoice postings for appropriate action
  • Researches, performs root cause analysis and resolves a high volume of inquiries via email concerning account status, including communicating the resolution of discrepancies to the appropriate individuals
  • Manages incoming mail on behalf of Vendor Financial Services
  • Support Purchase to Pay process, policies and procedures in collaboration with key stakeholders
  • Maintain updates as requested on the Vendor Financial Services sharepoint site
  • Action inquiries or tasks related to 3rd party services upon request
  • Provide internal / external audit with requested documents or files
  • Performs other duties as required to support Vendor Financial Services

Qualification :

  • Excellent written and verbal communication skills
  • Proven experience within a Purchase to Pay role
  • Strong organizational skills, must be detail oriented
  • Ability to follow up timely on pending issues and meet deadlines
  • Demonstrated ability to identify needs / issues, probe for root causes, and evaluate alternative business solutions and approaches

    • Education And / Or Experience :

  • Candidate must have 4-5 years purchasing / accounts payable experience.

    • Computer Skills : Outlook / Microsoft Office experience required. Proficient in Excel.

    Core Experience

  • 4–5 years of experience in :
  • Accounts Payable (AP) – invoice processing, reconciliations, vendor payments, etc. OR
  • Purchasing / Procurement support – handling POs, vendor invoicing, and expense management.

    • Tools & Systems :

  • SAP or Ariba – must have hands-on experience with either system.
  • CRM Tools – candidates with strong CRM tool experience (if not SAP / Ariba) will also be considered.

    • Soft Skills :

  • Strong attention to detail and accuracy.
  • Ability to work independently within a structured workflow.
  • Good communication skills for cross-team collaboration

    • Team Size : 9

    Minimum Years of Experience Required : 3-5 years

    Training Duration : 2-3 weeks

    Interview Process : Hiring manager and one additional team member – 1 round

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    Payroll Specialist • Baltimore, MD, United States