Executive Assistant, Litigation

Lead Executive Assistant

The Enterprise Risk team is seeking a dedicated, resourceful, and customer-obsessed Lead Executive Assistant to support a Vice President in our Seattle, WA headquarters. The Lead Executive Assistant will report directly to the VP, and will collaborate with various business partners in associated departments, as well as other Executive Assistants across the multiple global stakeholder teams within Amazon Professional Services team.

As a Lead Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as allhands meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you'll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.

Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.

This role is based in Seattle, WA and requires five (5) days a week in office. Key job responsibilities include :

• Effectively and proactively support the Vice President of Enterprise Risk organization with strong collaboration and the ability to partner with the Admin Community on complex calendar management initiatives.
• Serve as a business partner ensuring strategic, proactive and thoughtful support of our yearly organizational planning cycles.
• Field inquiries by researching appropriate resources and / or connecting with the appropriate teams to resolve.
• Organize and support recurring staff meetings, including agenda preparation, documentation, and follow-up.
• Manage end-to-end logistics for quarterly all-hands and Associate General Counsel (AGC) sessions.
• Drive and own space management initiatives to include management of team space, moves and re-configurations.
• Support employee morale (team events, org-wide events, celebrations, etc.).
• Maintain a strong executive presence and reliable desk coverage to ensure seamless support for time-sensitive matters.
• Support efforts to track headcount, report out, and open requisitions, as requested.

A day in the life :