Procurement Manager

SUMMARY : This position has the responsibility for the procurement of goods and services following Chatham Area Transit’s (CAT) policies, procedures, and applicable local, state and federal regulations.

Duties include planning, scheduling, initiating, monitoring and quality assurance of all procurement and contract activities.

Work requires independent and professional judgment and is performed under the general direction of the Chief Financial Officer.

ESSSENTIAL DUTIES AND RESPONSIBLITIES :

Manage the day-to-day operations of the procurement process.

Demonstrates strong leadership and managerial competencies, including integrity, accountability, communication skills and commitment to teamwork and excellence in responsibilities such as selecting, mentoring, coaching, supervising, motivating and training procurement staff.

Sets work objectives, directs, supervises and reviews staff and staff assignments.

Provides high-level technical / administrative guidance on work requirements and methods.

Manages and reviews documents for the procurement of all supplies, equipment and services for the Authority and ensures compliance the Procurement Policy and Procedures Manual, as well as applicable federal and state laws.

Establishes bid standards and prepares procurement documents to publicly solicit bids and contracts for the purchase and / or lease of materials and services.

Identifies suppliers that satisfy CAT’s contracting and purchasing requirements. Maintains positive vendor relations.

Manages the preparation of solicitation documents and offers.

Conducts (or Manages the process for) the evaluations of proposals, offers and bids in accordance with internal policy and external local, state and federal regulations while selecting the best supplier in accordance with solicitation requirements.

Assures suppliers deliver materials and services in accordance with standards of price, time, quantity and quality agreed upon.

Assures invoices are audited for compliance with contract terms and supervises contract closeout.

Responsible for ensuring records are maintained and procurements are documented from origination through completion.

Maintains complete record of authority contracts for goods and services.

Writes and reviews action items going before the Board of Directors on solicitations, contract awards and modifications.

Ensures guidelines and goals are followed regarding the participation of Disadvantaged Business Enterprises (DBE).

Makes recommendations on policies and procedures as needed to ensure the success and compliance of all procurement related activities according to CAT, Federal Transit Administration (FTA), and State Policies and Regulations.

Coordinates routinely with other departments to ensure effective and timely coordination and team work in procuring goods and services.

Provides procurement research, guidance and direction by presenting available procurement options.

Conducts evaluations of procurement staff for review and approval of the CFO. Coaches, trains, counsels and advises staff;

takes corrective action as needed.

Train New Hires that will have access to MUNIS ERP system in the Procurement Processes and Policies.

Incorporates best practices and market research into procurement practices to ensure CAT obtains the best possible price.

Exhibits a strong sense of urgency to maintain high personal performance while making decisions and allocating resources in a cost-efficient manner.

SUPERVISORY RESPONSIBILITIES :

This position supervises the Procurement Specialist and provides supervision over the entire procurement process.

QUALIFICATIONS :

To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Basic computer skills and word processing.

Good mathematical background.

Experience with spreadsheets and automated accounting systems. Ability to sort, check, count, and verify numbers.

Ability to multi-task, prioritize and work efficiently.

Ability to listen, communicate (written and verbal), and follow-up effectively with all staffing levels and clients / customers.

Excellent grammar, spelling and proof reading skills.

Ability to work independently, be a self-starter, and energetically approach tasks assigned.

Ability to demonstrate good common sense and sound judgment.

Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.

Ability to perform at high levels in a fast paced ever-changing work environment.

Ability to anticipate work needs and follow through with minimum direction.

EDUCATION / EXPERIENCE : The preferred candidate will possess a bachelor’s degree in public administration, business, accounting, management or a closely related field and have a minimum seven (7) years of overall experience, including three (3) years of procurement management in a governmental, grant funded, and or federally regulated environment.

Transit procurement experience, Certified Public Purchasing Officer (CPPO) or Certified Purchasing Manage (CPM) is strongly desired.

Candidate must possess a strong working knowledge of procurement, negotiation, invoice processing and payment functions in an electronic environment.

COMPUTER SKILLS : Experience with Microsoft Office Excel, Word, PowerPoint, Internet software, email and / or database software preferred.

Microsoft Office skills are required.