Office Coordinator

Title : Office Coordinator

Department : Pre-College Programs

Reports To :

Senior Director of Strategic Planning and Community Initiatives

Position Type : Staff

Position Summary :

The Office Coordinator will coordinate office management tasks, support administrative operations while collaborating with other departments. This position will assist with cluster programs, events, and office staff coordination including support for data collection, implementation, and management of the Slate CRM, Salesforce, and MSI database system. Under the leadership of the Senior Director for Strategic Planning and Community Initiatives (SPCI), the Office Coordinator will provide professional and administrative support to Program Operations, Early College Preparatory Programs, Dual and Concurrent Enrollment Programs, and Math Success Initiative (MSI) Program for the efficient operations of the two clusters.

Essential Functions :

Office Management and Support :

• Creates a welcoming office environment and serves as the initial point of contact for visitors and guests.
• Completes and forwards standard NJIT forms including work orders, supply requisitions, travel expense vouchers, room reservations, media services, and food service requests.
• Ensures the general maintenance of office equipment is in operating condition, schedules preventive maintenance and repairs.
• Participates in staff meetings, prepares and distributes minutes.

Administrative Coordination :

Program Support :

Project Assistance :

Slate CRM (and Cluster Database) System :

Prerequisite Qualifications :

Preferred Qualifications :

Bargaining Unit : PSA

Range / Band : 16

FLSA : Exempt

Full-Time

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