Administrative Assistant/Office Manager
Administrative Assistant / Office Manager (Onsite) Part-time
Brickel and Associates, LLC, a busy woman owned, private psychotherapy practice in Old Town, Alexandria, is seeking an Onsite, Part-time Administrative Assistant / Office Manager.
This person will work directly with the Clinical Director / Owner of the practice to co-manage front and back-end responsibilities.
The ideal candidate is professional, organized, extremely detail organized , with a warm friendly demeanor and an interest in or experience with mental health and wellness.
Responsibilities :
- Answer the phone in a professional and friendly manner
- Respond to client voicemails and emails promptly, with documentation
- Prepare / maintain client files
- Update databases, lists, and logs
- File / Maintain client and office files, including EHR
- Prepare correspondence
- Organize the office, including tracking office supplies
- Track client payments and prepare Superbills
- Update and maintain the quality of office forms
- Perform compliance audits
Required Qualifications :
- Minimum of 2 years’ experience as an Administrative Assistant, Office Manager or similar role.
- Proficiency with Microsoft Office, including Outlook, Word and Excel
- Proficiency in working with numbers and accounting principles
- Experience with data entry
- Ability to discreetly handle confidential material following HIPPA guidelines.
- Proven experience as a self-starter, working independently to problem solve and interact appropriately with clients
- High degree of attention to detail
- Availability to be trained one full day on a Saturday
- Completion of required background check
Preferred Qualifications :
- Experience with EHR
- Desire to work 28-30 hours per week
- Ability to work 6 : 45AM 2 PM, Monday- Thursday, with flexibility to add more hours , if needed.
- For the ideal candidate, hours can be shifted to later in the morning or a 5-day week. if needed
What We Offer :
- Competitive Hourly Wage
- Paid Parking
- Eligibility for our 401K retirement plan with employer contribution
- Working in a warm, friendly environment
If you think this is the position for you, please email a cover letter , as your writing sample, and resume to :
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