Executive Personal Assistant

The Deamer Group is excited to partner with Vega Impact Group in a search for a dynamic multi-tasking Executive Personal Assistant (EPA) for its Downtown Chicago location.

This is a Full-time hybrid opportunity requiring 3 days in the office and 2 days at home. If you want to be a part of a team of professionals who empower others to be their best, then we want to talk to you! Please read the full job description and submit a resume and cover letter for consideration.

Vega Impact Group is a certified woman and minority owned social impact consulting firm established for over 10 years. They work with purpose-driven organizations nationally and internationally.

They have a standard and mission to help organizations prosper as the world evolves. Their work is grounded in values of integrity, collaboration, excellence, and commitment.

Vega impact group provides organizational and program development, process improvement, strategy planning and project management.

With a diverse group of professionals Vega tackles social responsibility, capacity building, philanthropy and community at its core.

Vega Impact Group

As the Executive Personal Assistant, you will support the founder and Chief Executive Officer. You will develop a deep understanding of Vega's business priorities and initiatives exercising precision, speed and good judgment.

The EPA must maintain a professional demeanor, be emotionally intelligent and able to receive and give criticism as it pertains to the work.

Role Responsibilities

• Manages and performs special projects as assigned in support of the CEO and business.
• Assists the CEO with maintaining and improving internal systems.
• Manages the CEO's calendar and acts as the gate keeper, keeping the CEO on task.
• Manages organizational relationship tracking in CRM.
• Researches and provide meeting briefs on attendees and subject matter.
• Prepares and edits reports and presentation decks ensuring they all conform to organizational standards.
• Coordinates internal and external meetings, conference calls and travel.
• Organizes internal and client-facing events including appreciation functions.
• Works with CEO to manage CEO's professional social media.
• Records meeting minutes and notes for both internal and external meetings.
• Creates and organizes research information generating reference tools for easy use.
• Manages and responds to emails, telephone calls and other correspondence in a professional and timely manner.
• Manages general office duties, equipment, supplies, and acts as the point of contact for related vendors.

Benefits

• Medical, vision and dental insurance
• 401K with match
• 11 paid holidays
• Commission Program
• Paid time off
• Office accommodation stipend
• Gym membership
• Commuter stipend
• Annual Learning & Development

Location : Hybrid 3 days in office / 2 days remote

Salary : $55,000

Qualifications

• Bachelor's degree and 5+ years of experience providing executive C-Suite or equivalent support.
• Demonstrated ability to deliver high quality professional poise and resilience.
• Demonstrated ability to maintain professional relationships.
• Must have a high level of emotional and professional aptitude.
• Excellent written and oral communication skills.
• Demonstrated ability to maintain confidential and sensitive information with discretion.
• Ability to work independently and meet deadlines.
• Strong problem solving and project management skills.
• High attention to detail and ability to produce error free work products.
• Ability to set-up and manage IT and AV related systems and applications.
• Ability to lift 40 pounds.
• Valid Driver's License.

Please be aware that this organization performs background checks on all candidates who are offered employment.

We review every resume that is received. Unfortunately, we are unable to respond to every candidate. It usually takes one to two weeks for us to review your application.

All applications will remain on file for consideration for future opportunities. Thank you in advance for your application!

The Deamer Group is an equal opportunity employer with a goal of recruiting a diverse workforce to meet the hiring needs of our clients.