Event Planner Advanced (> 6 years)

Position : Event Planner (Contract)

Location : 383 MADISON AVE, NEW YORK, New York, NEW YORK, 10179-0001, United States

Type : ONSITE (100%)

Hourly Pay : $30-$34 per hour

Experience Required : 6+ years of previous hospitality and / or event management experience

Job Description :

Ability to plan events that can range from 10 to 500 people with various degrees of complexity.

Monitor / manage the project including creation of project plans and budgets prepare manage reconcile.

Ability to lead team working on an event and direct many facets at one time.

Collaborate and interact effectively with Firms senior management middle management and customers.

Provide strategic input and recommendations to business group on event development.

Maintain partnering relationships with internal business partners such as Food Services Conference - Services Audio Visual Security and Facilities.

Manage all aspects of events including but not limited to : internal consulting concept proposal development site selection via RFP process vendor negotiation contract administration including controlling risks associated with attrition and cancellation hotel management air / ground travel total logistics coordination menus setup decor audio visual creative writing for invitation input on graphic design and website development printing registration management coordination of speakers giveaways entertainment activities and travel staff.

Role and Responsibilities :

Manage reception desk essential functions, greeting and directing clients, answering telephone calls, promptly returning emails, etc.

Submit facilities requests as directed by Planner; walk and inspect conference room setups

Support Event Managers with high level meetings; and stretch assignments as needed

Build working relationships with fellow colleagues, porters, audio visual and catering teams

Manage space issues, escalate unresolved issues to the Lead Planner

Adhere to standards of operations established for Conference Center

Join planner on pre and post con calls, aiding data entry

Check rooms making sure catering, audio visual and room sets match BEO

Preferred Qualifications :

Bachelor's Degree

Event planning experience (hospitality)

Event planning software familiarity - EMS and Microsoft Office Suite

Hospitality and Services Knowledge

Event experience law firm coming from hospitality industry is great

Warm outgoing personality

Adapt to the internal booking system

Detail oriented

Asking questions is very valuable if they don't understand something

2-3 years of time management and client service experience

Microsoft Excel, Word, and Outlook & Zoom

Professional and people-friendly personality

Email, phone, and in-person communication in a high volume

Multi-task skills are needed (handling a call of someone walking in for a meeting to verifying budgets)

Please note that this is a contract position—there is no guarantee that this position will be extended past the end date or converted to permanent status.