Accounts Payable Bookkeeper

Southeast Delco School District

Accounts Payable Bookkeeper

Educational Service Center

Reports to : Chief Financial Officer

Job Summary :

The Accounts Payable Bookeeper's principal duties involve processing payments to vendors. The accounts payable clerk interacts extensively with vendors, secretaries, and administrators. Included as a principal duty are the administrative assistant responsibilities in support of the district's Board Secretary / Business Manager and Business Office. Maintain strict confidentiality with respect to information concerning students, personnel, and other administrative matters affecting the district.

Qualifications :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Southeast Delco School District will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.

Duties & Responsibilities :

• Print and distribute purchase orders.
• Process all invoices for payment through verifying invoice correctness with purchase order and packing list to process vendor checks and print checks for the month. Prepare interim checks.
• Prepare, print, distribute, and mail all checks. Collate corresponding invoices and checks, and file invoices after board meeting.
• Prepare and distribute monthly check registers to the School Board - bill list.
• Set up and maintain accurate accounts payable files.
• Maintain update and current vendor information.
• Set up and maintain accurate DCIU Joint Purchasing files.
• Maintain 1099 vendor files and process end of year Federal 1099 filing.
• Research and resolve issues and problems between vendors and the district.
• Provide information to the staff regarding purchase order status.
• Issue state sales tax exemption certificates when necessary.
• Maintain previous year payable records and confer with district accountant on status.
• Assist secretaries and administrators with accounts payable concerns and questions.
• Provide paperwork to schools and departments to facilitate payable process.
• Coordinate and prepare token distribution and purchases from SEPTA.
• Coordinate all bus trips for the district including payment receipt and reconciliation.
• Coordinate all insurance claims for the district.
• Reconcile district credit cards and prepares payment voucher.
• Coordinate all district purchase returns.
• Open and distribute U.S. and interoffice mail for the business office including the transportation department.
• Order all supplies for the business office.
• Coordinate travel plans for the board and district personnel. Process all travel and conference reimbursement.
• Reconcile and coordinate postage machine funding and permit #3 account with United States Postal Service.
• Copy and mail the determination of residence for students in out of district facilities.
• Prepare business office documents, including but not limited to correspondence, and reports.
• Maintain all Business Office files and records, including but not limited to minutes and agendas, insurance claims, contracts, budgets, and tax reports.
• Provide front desk coverage when needed.
• Perform other duties as assigned by the Chief Financial Officer.

Required Skills & Abilities :

Education & Experience :

Physical Requirements :

Compensation :

This position's salary is determined by the contract agreement for Confidential employees. The salary is dependent on Education attainment & Step placement, which ranges from $54,249 to $73,685.

Disclaimer :

The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principle functions of this job, the scope of responsibility, and the level of knowledge and skills typically required, but should not be considered an inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.

All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability, or veteran status.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include and are not intended to include, every possible activity and task performed by every specific employee.

The Southeast Delco School District is an Equal Employment Opportunity Employer.