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Executive Admin / Office Mgr -Miami Beach (required local candidates within 30 minutes to Beach) $75k- $95,000 +up to 10% Bonus

Executive Admin / Office Mgr -Miami Beach (required local candidates within 30 minutes to Beach) $75k- $95,000 +up to 10% Bonus

Robert HalfMiami Beach, FL, United States
15 hours ago
Job type
  • Full-time
Job description

Executive Admin / Office Mgr -Miami Beach

Email julietta.pizzurro@roberthalf.com for more info

Location : Miami Beach / 33140 (please only applicants within 30 minutes of Miami Beach)

Schedule : In-Office, Mon-Friday, 9-5 (parking included)

Salary : $75,000-$90,000 / stretch to $95,000

Bonus : up to 10%

Benefits : generous Medical portion paid; vacation and sick days; paid Holidays, other insurance, 401k; profit sharing bonus opportunity, free parking and other perks!

Company & Role Overview : Reputable second generation company providing travel services in the logistics niche industry with long term employees & offers stability, benefits and a great team! The ideal candidate has experience within Administrative and Office Mgmt; and Lives near Miami Beach 33140 (or 30 min max) preferred.

This is an opportunity to be a part of company with continued and steady growth, offering employees a great environment and long lasting careers!

Keys to this Role :

  • Lives near Miami Beach 33140 (or 30 min commute max preferred)
  • Experience as an Executive Admin to Ownership / Partner / President level
  • Any experience as a Paralegal or Legal Assistant is a plus but not required
  • Open to Travel 2-4 times a year domestic if needed
  • Proficiency with English, strong verbal and written communication skills

Job Duties : Administrative Assistance supports President with a variety of day to day tasks such as :

  • Calendar management, scheduling, internal and external meetings and travel itinerary for business needs
  • Provides assistance scheduling of personal appointments, purchases and light errands as needed
  • Serves as a point of contact for family partners on medical, misc. bills, properties and other payments from family business disbursements
  • Organization of day to day agenda, weekly priorities check list, deadlines and other organization
  • Review of misc. contracts review, provides documentation to outsourced legal contact, vendor management
  • Communications and correspondence via phone or email in behalf of President with various parties
  • Manages office and oversight of key visitors, meeting rooms and presentation set up
  • Coordinates office catering as needed, couriers and package deliveries; office supplies
  • Acts as a key point of contact for property management, regarding misc. repairs any issues with office space or parking
  • Maintains business license renewals, misc. permits, property payments and taxes for business and family personal
  • Submits misc. office bills, related payments for services or vendors, expenses and maintains office budget
  • Use of MS Office Suite; Strong communication skills oral and written in English
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    Miami Miami Beach • Miami Beach, FL, United States

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