Executive Assistant

Executive Assistant, Human Capital Management

The Executive Assistant will provide high-level administrative support to the Human Capital Management (HCM) Americas Business Partner team in New York and Washington, DC. This individual will serve as a trusted partner, ensuring seamless operations across calendars, travel, documentation, and team processes while exercising discretion and maintaining confidentiality of sensitive information. In-office requirements : 4 days per week in-office.

Responsibilities

Calendar & Travel Management

• Proactively maintain complex calendars, contacts and tasks (primarily done through Microsoft Office)
• Schedule and coordinate internal and external meetings and events, including tracking attendance, registering and greeting guests, ordering, setting up and taking down catering in meeting rooms
• Coordinate domestic and international travel arrangements which include flights, car service, dinner reservations, meetings and events, etc. This also includes troubleshooting travel problems, if they arise, including after hours or on weekends, as needed
• Arrange logistics for visiting team members (workspace reservations, building access and meeting coordination)

Operations and Documentation

Finance & Vendor Support

Team and Stakeholder Support

Qualifications

Education & Certificates

Professional Experience

Competencies & Attributes

The compensation range for this role is specific to New York, NY and takes into account a wide range of factors including but not limited to the skill sets required / preferred; prior experience and training; licenses and / or certifications. The anticipated base salary range for this role is $110,000 to $120,000. In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance.