Administrative Specialist II

Administrative Specialist II

Posting Number : SP005049P

Division / College : College of Law

Department : College of Law

Location : Boise

Posting Context Statement : This position provides and maintains faculty support operations, provides administrative support, and helps perform routine fiscal processes within the College of Law.

Position Overview : The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures, and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff, and students, and providing program and / or event assistance. Duties may include :

• Compose, proofread, edit, and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information, and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices / individuals
• Manage inventory
• Other duties as assigned

Required Experience : One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and / or customer service. Using computer software and applications for word processing, spreadsheets, email, and internet research. Balancing a workload of assigned tasks to meet multiple deadlines.

Required Education : High School Diploma or equivalent.

Required Other : None.

Additional Preferred : Intermediate to advanced proficiency working with Microsoft Office Suite. Three years of experience providing administrative support or working in an office setting. Experience in a postsecondary education setting. Experience collecting and compiling data. Experience using computer information systems that manage an organizations finances, business processes, and / or records.

Physical Requirements & Working Conditions : None.

Degree Requirement : N / A : No degree requirement.

FLSA Status : Non-Exempt.

Employee Category : Classified.

Pay Range : $20.00 per hour or higher depending on experience.

Type of Appointment : Of Appointment

FTE : 1

Full Time / Part Time : Full Time.

Funding :

A visa sponsorship is available for the position listed in this vacancy : No.

Posting Date : 10 / 10 / 2025.

Closing Date :

Open Until Filled : Yes.

Special Instructions to Applicants : Applications received by 10 / 24 / 25 will receive first consideration. Required documents include a Letter of Qualification addressing whether you satisfy each of the required and preferred qualifications for the position.

Applicant Resources : https : / / www.uidaho.edu / human-resources / careers / applicant-resources

Background Check Statement : Applicants who are selected as final possible candidates must be able to pass a criminal background check.

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.