Executive Assistant To CEO

Job Description

Job Description

Are you a strategic operator who thrives on driving clarity, accountability, and meaningful change? We are seeking an Executive Assistant to the CEO who will serve not only as a trusted administrative partner, but also as a project manager and catalyst for organizational momentum . In this role, you’ll play a key part in helping the CEO and Senior Leadership Team execute critical initiatives, uphold priorities, and embed operational excellence throughout the organization.

This is a highly influential role for someone who brings exceptional attention to detail, thrives in dynamic environments, and possesses the leadership and communication skills to move projects—and people—forward.

Key Responsibilities

Executive Partnership : Act as the primary support to the CEO—managing schedules, meetings, correspondence, and sensitive matters with professionalism and discretion.

Strategic Project Management : Drive the planning, coordination, and execution of key initiatives. Monitor progress, ensure accountability, and remove roadblocks.

Catalyst for Change : Support organizational transformation by ensuring alignment on priorities, surfacing issues early, and reinforcing follow-through on decisions and commitments.

Meeting & Event Leadership : Plan, prepare, and document high-stakes meetings—setting agendas, capturing action items, and ensuring accountability post-meeting.

Cross-Functional Coordination : Serve as a liaison between the CEO and internal teams, ensuring clear communication, timely updates, and forward progress on company goals.

Communication & Documentation : Draft clear, compelling communications and maintain accurate, executive-level documents and reports.

Office Operations : Establish systems, workflows, and practices that improve executive effectiveness and streamline daily operations.

Calendar & Travel Management : Optimize time and logistics for the CEO, ensuring priorities are reflected in the calendar and commitments are met.

What We’re Looking For

Required Skills & Experience :

Associate degree in business or related field (Bachelor’s degree preferred).

Minimum of 5+ years in a senior-level Executive Assistant or Project Manager role, ideally supporting a CEO or C-suite leader.

Advanced proficiency in Microsoft Office (especially Excel, Outlook, Word, and PowerPoint).

Exceptional organizational skills, with a proven ability to manage multiple priorities and timelines.

Outstanding written and verbal communication abilities.

Demonstrated ability to handle confidential information with integrity.

Proven track record of driving cross-functional execution and organizational follow-through.

You Might Be a Great Fit If You Are :

A structured problem-solver who uses logic, insight, and resourcefulness to break down complex challenges.

A strategic operator who can move from vision to execution with clarity and speed.

A project driver who thrives on accountability, keeps teams aligned, and ensures that nothing falls through the cracks.

A change agent who sees opportunities to improve systems, accelerate progress, and build momentum.

A strong communicator who can influence and inspire at all levels.

An organized leader who balances big-picture thinking with flawless execution.

Bonus Points For :

Experience in a high-growth, entrepreneurial, or transformation-oriented environment.

Familiarity with strategic planning, OKR frameworks, or organizational change management.

Proficiency with collaboration tools (e.g., Notion, Slack, Asana, Monday.com).

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