Document Administrator (Manchester)

Description : GENTEX AT A GLANCE :

At Gentex Corporation, weve created an environment where great ideas and great people can thrive. Leveraging a history that spans over 130 years, Gentex is a global leader in personal protection and situational awareness solutions for defense forces, emergency responders, and industrial personnel operating in high performance environments. Join our multinational team of exceptional and dedicated employees around the world and work on challenging and rewarding projects, grow your skills, and advance your career all while making a positive difference in the lives of our customers. Together, you and Gentex can build a career thats uniquely yours.

MINIMUM QUALIFICATIONS :

• 3+ years of experience in engineering documentation and / or manufacturing environment

PREFERRED QUALIFICATIONS :

ABOUT THE JOB!

As the Document Systems Lead, this individual serves as the central gateway and custodian of engineering documentation and information. They will oversee the quality and consistency of the engineering change process, implement and own the document control procedures, and maintain the integrity of the document repository. This role is also responsible for the creation and management of ERP data to support both daily production operations and new product development activities as defined by the Engineering team. The ideal candidate will demonstrate strong attention to detail and play a critical role in linking engineering documentation with ERP system information to ensure accuracy, compliance, and efficiency across the organization. Additionally, this position is expected to drive continuous improvement within the document control processidentifying opportunities to enhance efficiency, standardization, and data accuracy.

Gentex offers a robust benefit package- including, but not limited to, medical coverages, 401k, paid time off and excellent work schedules including a 9 / 80 work week.

RESPONSIBILITIES :

Ensure that engineering change orders (ECO) conform to standard operating procedures prior to launch

Work within Ideagen Document Control System to load documents into the repository upon ECO completion

Create and maintain material master information and Bill of Materials in SAP ERP system to support New Product Development and production.

Organize, manage, and maintain long term document retention records

Work with purchasing to obtain required standards and maintain those standards to current revisions

Support material compliance tracking through Total Parts Plus and Silicone Expert.

Maintain and manage specialty documentation such as temporary documents, CE certification and FAA document reports.

Own, control, and update all document control standard operation procedures to drive continuous improvement.

Serve as Subject Matter Expert for Document Ownership, and Instructor-Led training for document and ERP system.

Build, modify and maintain workflows in Ideagen for training, engineering change orders and engineering work requests.

Act as local subject matter expert for ERP system management and improvement opportunities as part of ongoing company wide support team.

Train and maintain proficiency of dedicated back up resource to support system when required by workload or absence.

Track monthly ECO based metrics and implement improvements if need to meet cycle time

Creation and maintenance of user data base, sign off lists, and training group updates in Ideagen

Support internal and external ISO compliance audits

Understanding and continued support of improvement activities for SAP and Ideagen.

Collaborate with IT support to edit workflows, implement changes, and resolve issues in Ideagen.

When required support external documentation submission to support customer funded development efforts and engineering changes through customer portal(s)

KNOWLEDGE, SKILLS AND ABILITIES :

Experience working with and understanding of ERP systems required. SAP ERP experience preferred.

Knowledge of Document Control Systems required with experience in Ideagen or similar preferred

Function in an ISO9001 or AS9102 quality management system required.

Ability to read and understand engineering drawings.

Ability to compare and analyze data and processes to optimize flow of information through the operating system

Ability to work with databases and / or possessing scripting capabilities a plus

Good communication abilities, both written and verbal, required

Good organizational skills required

Ability to use standard MS Office suite such as Word, Excel, PowerPoint required

TO APPLY :

Visit : https : / / gentexcorp.com / careers /

LOCATION :

Gentexs Manchester facility is located in southern New Hampshire. Manchester is the largest convention, sports, entertainment, and arts & cultural destination in New Hampshire. There is so much to do, see and experience in Manchester including major concerts and ECHL Hockey, AA minor league baseball, live performances at the historic Palace Theatre or exhibits at our renowned museums. Located in the heart of New England, Manchester is also conveniently located within an hours drive of Boston, an hour from the Atlantic Ocean and less than two hours from New Hampshires scenic White Mountains, Lake Winnipesaukee and the many other well-known vacation destinations in Maine, Vermont and Massachusetts.

Gentex Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard for any applicable state or federal protected class. Gentex is an E-Verify Participant. Pre-employment drug / alcohol / background screening is required.

Requirements :

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