DIRECTOR, COST POLICY and ANALYSIS (Remote)

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Department Overview

UC Controller provides strategic leadership and support of systemwide financial functions including corporate accounting, federal and extramural costing policy, benefit plan accounting, endowment and investment accounting, payroll policy and compliance and taxation.

We deliver efficient and effective financial services, provide best practices and guidance to our campus and medical center communities, develop and administer systemwide policies and procedures, and ensure the University's financial systems are compliant with all University, State and Federal laws, rules and regulations.

Position Summary

The University-wide extramural awards expenditures exceed $5 billion. Under the direction of the Associate Vice President and Systemwide Controller, the Cost Policy and Analysis Unit is responsible for University-wide management of the costing issues applicable to extramurally funded grants and contracts.

The unit is responsible for the overall program for the development and negotiation of the systemwide federal government facilities and administrative (F&A) cost rates charged to grants and contracts, including the analysis, development, and maintenance of the University's direct and indirect costing policy, review of procedures and systems to ensure the University's compliance with federal costing regulations, as well as management and coordination of extramural fund audits and resolution of audit findings.

When the federal costing regulations are modified, the unit leads the analysis of the impacts, updates policies, and coordinates implementation at all campuses.

The unit is also responsible for reviewing all F&A cost rate filings prepared by the campuses. The unit is responsible for the annual federal negotiation of the systemwide composite benefit rates, used for reimbursing benefit costs from grants and contracts for all campuses.

The unit is also responsible for the maintenance of the University's composite benefit rate strategy and systemwide policy.

The Director of Cost Policy and Analysis is responsible for managing the work of the unit described above, aligning the work with the team's capabilities and work schedules accordingly.

The Director will manage a team of professionals. Under the direction of the Associate Vice President and Systemwide Controller, this position consults with campus and University senior managers and others regarding the strategic planning for cost policy.

The Director leads the development and negotiation of F&A rates with the federal government for certain campuses and guides the team in reconciliation of composite benefit rates annually.

This position oversees the annual Uniform Guidance compliance audit and coordination of responses to audit findings on behalf of the campuses and interfaces with federal agencies on inquiries.

This position is responsible for managing additional projects as assigned by the Associate Vice President and Systemwide Controller.

These projects, necessary to ensure compliance with changes in external rules and regulations or to address University requirements, are vital to the operation of the department, often have University-wide impact, and require a high level of knowledge of cost accounting and University operations and original thinking.

The success of this position depends on the incumbent's knowledge of complex rules, regulations, and issues and their ability to develop original and innovative solutions to sensitive issues and communicate effectively with federal representatives and senior campus and UCOP management.

The Director convenes and provides leadership to the systemwide groups of the extramural fund managers and the Cost Policy managers.

Key Responsibilities

40% Systemwide management of the overall subject area of F&A costs and composite benefit rates : - Using expert understanding of Federal rules and regulations, ensure proper development and maintenance of University-wide systems and procedures to develop and negotiate the University's facilities and administrative cost rates and composite benefit rates applicable to grants and contracts.

Ensure that proposals are in compliance with federal requirements. - Communicate with various Federal, State, and University offices to obtain information needed to prepare the rate proposals.

• Coordinate with campuses on the development and preparation of the University's rate proposals and perform independent reviews of all rate proposals.
• Formulate F&A cost rate and composite benefit rate negotiation strategy based on University needs and the requirements of the government.
• Conduct rate negotiations with the federal government on behalf of the University. - Develop University-wide policy on the use of F&A cost rates and composite benefit rates.
• Manage the preparation and maintenance of the University's Cost Accounting Standards Board Disclosure Statements (DS-2) for each campus as required by the federal government.
• Monitor and analyze the recovery of F&A costs.
• 20% Regulations, Policies and Procedures : - Direct the analysis, evaluation, development, and implementation of applicable University policies and procedures as they affect extramural funds, including accounting, budgeting, academic and other personnel, and compliance with federal and University policies.

Coordinate with various UCOP and campus offices as necessary, including to review overlap in costing or accounting policies / procedures with other University policies, such as Research, Academic Personnel and Human Resources policies.

• Provide information and guidance to appropriate campus and UCOP offices. - Coordinate and chair University-wide committees formed to address specific regulatory or policy issues.
• Formulate and maintain University-wide requirements for effort reporting to meet federal regulations. Work with UCPath Center, other UCOP teams and campuses to replace the current effort reporting system.
• 15% Monitoring extramural environment : - Evaluate new and existing regulations for financial and operational impact on the University.

Recommend a plan of action when appropriate. - Prepare position papers and letters to government officials to communicate the University's comments on proposed Federal or State rule changes that could impact grants and contracts.

• Lead working groups of campus and UCOP personnel to formulate strategy and procedures and when necessary, coordinate the implementation of changes to University systems or policies as required by the extramural environment.
• Coordinate, strategize and make recommendations to respond to common campus costing or extramural funds management issues arising from Federal, State or other sponsor contractual requirements or policies.
• Coordinate the implementation of changes to the system and / or policy with appropriate functional offices within the University.
• Represent the University at appropriate national and University association meetings.
• 15% External audits and reviews : - Overall management of the annual Uniform Guidance audit, including overseeing audit plan development, coordination with external auditors and campus liaisons, review of audit findings, and circulation of the final report.
• Partner with the University Internal Audit Office in the overall management of University-wide audits or reviews conducted by Federal agencies as well as reviews and audits of University policies, procedures, practices, and systems affecting Federal regulatory compliance.
• Develop strategy and initiate steps to minimize the University's audit exposure and provide guidance to campuses.
• 10% Unit leadership and oversight : - Provide leadership, oversight, and mentorship for the Cost Policy and Analysis unit.
• Responsible for the recruitment, retention, and evaluation of staff. - Set overarching, multi-year unit and individual priorities and objectives.
• Develop succession plans and cross-training for staff across multiple areas of expertise. - Identify training opportunities to improve the effectiveness and growth of the unit and individual employees.
• Make recommendations and implement decisions on departmental issues (operations, budget, staffing needs, employee relations, etc.

Provide leadership in establishing and maintaining strong partnerships with campus locations, UCOP departments, and other key stakeholders.

Implement initiatives to advance the AVP / Systemwide Controller's vision, coordinating efforts among the different units as appropriate.

Experience

Required Qualifications

Min 10 years experience in financial management and analysis or equivalent combination of experience and education

Skills and Abilities

Required Qualifications

• Experience in negotiating complex policy issues within the University and with external Federal audit and policy agencies - Experience working with regional and national level Federal policy officials - Subject matter expert in Federal regulations as it relates to funding and accounting policies
• Advanced leadership ability to establish department goals and motivate and influence others to achieve. Supervisory experience and proven ability to establish and accomplish exceptional quality work standards.

Strong management skills to lead a group of professionals in this niche area of Cost Policy and Analysis and provide them with career development and learning.

Promote team building and consensus, manage multiple projects and responsibilities, interpret and apply regulations to various circumstances.

• Advanced written, verbal and interpersonal communications skills to effectively address complex and potentially sensitive subject matter, including expertise and skill to interact successfully with a diverse array of legal, political, and public entities.
• Strong interpersonal skills and ability to work effectively across the organization at all levels.
• Advanced knowledge of and expertise using proven negotiation methods and the ability to critically analyze a negotiation.

Preferred Qualifications

Knowledge of - Generally Accepted Accounting Principles (GAAP) - Cost Accounting Standards (CAS) - Governmental Accounting Standards (GAS) - Federal grants policy (NIH, NSF, DOE) - Past and current trends and developments in Federal costing - Federal Agency funding policy and procedures (NIH, NSF, etc.

Uniform Guidance regulations and audit requirements - Advanced understanding of financial internal controls and ability to ensure compliance

• Experience with UC systems, operations, policies, procedures, and UC information systems.
• Client services orientation, good listening skills, ability to multi-task, critical thinking and analytical skills.
• Experience in financial management and analysis in the higher education sector
• Experience with complex data management systems

Education

Required Qualifications

Bachelor's degree in finance, accounting or related field

Preferred Qualifications

Advanced college degree in finance, accounting or related field

Licenses and Certifications

Preferred Qualifications

CPA or similar certification

Travel Requirements

10% potential for visiting campuses

SPECIAL CONDITIONS

This position is eligible for a hybrid or remote work arrangement.

SALARY AND BENEFITS

Job Title

Financial Analysis Manager 2

Job Code

000213

Salary Grade

Grade 27

Payscale :

$173,000 - $215,000, commensurate with experience

Full Salary Range : $129,600 - $254,400

$129,600 - $254,400

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role.

This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits : For information on the comprehensive benefits package offered by the University visit : Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process : Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment : The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.

UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time.

Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination.

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