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Payroll & Accounts Payable Specialist

Payroll & Accounts Payable Specialist

TubmanMinneapolis, Minnesota, United States
30+ days ago
Job type
  • Full-time
Job description

Payroll & Accounts Payable Specialist

As the Payroll & Accounts Payable Specialist, you are a member of the Finance team. In this position, you are responsible for administering timely and accurate payroll for approximately 130 employees, reviewing and processing invoices, answering vendor files and inquiries, and processing and distributing checks.

This position is Full-time, In-person, and requires someone who is comfortable with transactional accounting work. It is an essential position and requires extraordinary attention to detail, the ability to work under pressure, and to meet deadlines.

Why work for Tubman?

Tubman’s vision represents the future we want for our clients and the wider community : thriving people, healthy relationships, and peaceful communities. Our mission is to advance opportunities for change so that every person can experience safety, hope, and healing.

Four strategic directions guide our work :

  • Clients : Provide streamlined access to exceptional, relevant services
  • Community : Engage the community to take action
  • Culture : Invigorate organizational culture to lead with equity, wellbeing, and engagement
  • Capacity : Strengthen the agency’s infrastructure in order to better serve clients and the community

Tubman’s philosophy is rooted in our inspiration and namesake, Harriet Tubman. Facing unrelenting adversities, Harriet Tubman encouraged others to simply "Keep going." Each year, Tubman offers safety, hope, and healing to nearly 18,000 people of all ages, gender identities, and cultural backgrounds who face relationship violence, trafficking, homelessness, addiction, mental health challenges, and other trauma. Our culturally responsive services are rooted in decades of research, innovation, experience, and partnership.

Tubman offers a mission-centered culture that values integrity, respect, innovation, partnership, and social justice. Our programs are strength-based, client-centered, and rooted in hope. Our work environment focuses on flexibility, self-care, and work-life balance for all employees.

Tubman’s Commitment to Diversity and Equity

Tubman is fiercely committed to equity and inclusion. We are an affirming workplace that values people’s identities and multiple dimensions of diversity. Tubman is an Equal Opportunity Employer and strives to hire a workforce that reflects the people we serve. Tubman believes that diversity, equity, and inclusion amongst our staff are vital to both our clients’ and the agency’s success. We strive to hire, develop, and retain the best people from a diverse pool of candidates. Black, Indigenous, and people of color, people of all gender identities, people with disabilities, and veterans are all encouraged to apply.

Essential Functions

  • Process every-other-week payroll.
  • Process employee status changes, promotions, pay changes, and / or market adjustments and all other compensation, deductions, and reimbursements, including but not limited to all benefit packages, garnishments, reimbursements, etc.
  • Respond to employee inquiries regarding payroll issues or concerns.
  • Manage invoice process for payroll-related expenditures, benefit carriers, or other payroll deduction-related reporting.
  • Develop and produce all required and requested payroll reports and queries, ensuring accurate and timely information.
  • Research and resolve payroll and related inquiries or issues, coordinating with the vendor (Paychex) on technical issues or other related matters
  • Assist with maintaining employee paper and electronic files, assisting with audits for the Finance team, and assisting with research or other specialized projects
  • Perform the day-to-day processing of accounts payable transactions to ensure that finances are maintained in an effective, up-to-date, and accurate manner.
  • Data entry invoices for payment; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
  • Receive and verify invoices, petty cash accounts, and credit cards.
  • Verify that transactions comply with financial policies and procedures.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Prepare batches of invoices for data entry.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Record checks and prepare for mailing.
  • Disburses petty cash by recording entry; verifying documentation.
  • Maintain updated vendor files, file names, and W9, generate and administer 1099s.
  • Provide general assistance and administrative support for the finance department.

    • Job Skills & Qualifications Required :

  • Associate’s degree in accounting or 2 years of work experience in either AP and Payroll
  • Ability to work independently and as part of a team
  • Strong problem-solving skills
  • Excellent verbal, written, and interpersonal communication skills

    • Preferred :

  • 2 years of general accounting experience
  • Experience using MS Dynamic GP
  • Experience using Paychex
  • Highly proficient with MS Excel

    • Compensation & Benefits

    The rate for the position is $26 per hour. Tubman provides a quality benefits package that includes a highly competitive paid time off program, multiple health plan options, dental, short and long-term disability, and life insurance, as well as other optional health and wellness insurances to meet diverse employee needs, and a 401(k) plan. In addition, you will have multiple professional development and personal growth opportunities while at Tubman.

    The position will be open until filled, with preference given to resumes received by the end of the day on Friday, May 30, 2025.

    To Apply

    Apply online or email a cover letter and resume to : jobs@tubman.org, or mail resume and cover letter to : Harriet Tubman Center East, Attn : HR Department, 1725 Monastery Way, Maplewood, MN 55109.

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    Payroll Specialist • Minneapolis, Minnesota, United States