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Senior Talent Administrator & CoordinatorCielo • Wauwatosa, Wisconsin, United States
Senior Talent Administrator & Coordinator

Senior Talent Administrator & Coordinator

Cielo • Wauwatosa, Wisconsin, United States
11 days ago
Job type
  • Full-time
  • Remote
Job description

Job Description

The Senior Talent Administrator & Coordinator is responsible for providing senior level administrative support to the talent acquisition process through pre-hire and post-hire activities, facilitating a wide variety of logistical and recruitment activities to service a particular client program or teams.

  • Work Location: Remote, Based in USA
  • Specific requirements: Workday ATS experience required and 3+ years experience screening or interviewing candidates in pharma/device/healthcare industry

Duties and Responsibilities:

  • Assist with recruitment and interview process
  • Complete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements
  • Develop interview schedules to ensure qualified candidates are evaluated
  • Update candidate statues in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.)
  • Timely review of applicants who have applied via the ATS
  • Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers
  • Execute the offer process, including creating & routing offer letter and presenting offer to candidate
  • Coordinate candidate background, medical and reference checking processes
  • Arrange travel, transportation and accommodation for candidates
  • Coordinate aspects of the on-boarding and off-boarding processes
  • Edit and post positions to the ATS accurately and within the specified timeframes
  • Administratively manage posting of roles to candidate generation channels
  • Provide metric and pipeline reporting
  • Lead independent discussions with candidates and Hiring Managers as needed
  • Assist with the administration, optimization and use of the ATS
  • Provide best practices and process improvements throughout the talent acquisition cycle
  • Document process changes, such as process maps, team structure charts, detailed procedures, etc
  • Identify and remediate workflow & system issues
  • Identify opportunities for improving both client and candidate experience; make process recommendations to achieve operational excellence
  • Act as a subject matter expert. Provide training and coaching to less experienced colleagues
  • Provide other administrative support to recruitment team as needed


Qualifications

Position Requirements

Education:

  • High school diploma or equivalent required
  • Completed Cielo TalentCloud ACE certification preferred

Experience:

  • Previous experience in a TAC role. Experience as a Specialized Talent Administrator & Coordinator for a minimum of 6 months preferred

Exposure:

  • Strong recruitment administration skill-set / competencies.
  • Knowledge of commonly-used concepts, practices, and procedures within talent acquisition
  • Fluent in English
  • Strong communication skills, verbal and written
  • Demonstrated proficiency with the Microsoft Office suite, including Outlook
  • Experience working with a mainstream ATS
  • Ability to prioritize and organize own work
  • Provide ability to provide a high level of customer service to colleagues and clients



Additional Information

All your information will be kept confidential according to EEO guidelines.

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Senior Talent Administrator & Coordinator • Wauwatosa, Wisconsin, United States

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