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Operations Coordinator

Operations Coordinator

Shine Facility ServicesSan Francisco, CA, US
3 days ago
Job type
  • Full-time
Job description

Operations Coordinator (On-Site in San Francisco

Shine Facility Services is seeking a highly organized and reliable Operations Coordinator to join our headquarters team in San Francisco. This is a full-time, in-office position, Monday through Friday. The operations Coordinator plays a crucial role in supporting our field teams, ensuring accurate scheduling, coordinating payroll workflows, and helping maintain smooth daily operations.

About Shine Facility Services

Shine Facility Services is a growing Bay Area provider of high-quality commercial janitorial and facility services for offices, medical buildings, labs, and specialized environments. We focus on strong communication, reliable performance, and environmentally responsible practices. We value teamwork, professionalism, and supporting the growth of every employee.

Key Responsibilities

Scheduling

  • Own and maintain daily and weekly schedules for field staff
  • Review schedule changes, call offs, maintenance requests, and coverage needs
  • Coordinate directly with supervisors and project managers to ensure accurate assignments
  • Follow through on scheduling items passed from the PM team and verify completion
  • Maintain clear timeline updates and communicate changes promptly

Payroll Coordination

  • Prepare and review daily timecard items including corrections and missing punches
  • Coordinate with HR and supervisors to ensure payroll inputs are accurate and timely
  • Run and reconcile payroll variance reports
  • Monitor attendance, start / end times, and any schedule-related payroll impacts
  • Ensure all payroll items are completed within required deadlines

    • Office Operations

  • Welcome and support employees and visitors with professionalism and warmth
  • Ensure the office remains neat, organized, and running smoothly
  • Receive, sign for, and distribute packages and deliveries
  • Assist with supply inventory, equipment requests, and vendor coordination

    • Communication & Support

  • Maintain professional communication with supervisors, employees, and clients as needed
  • Follow up on sick calls, maintenance requests, and security-related updates
  • Support onboarding coordination as needed
  • Help reinforce company processes and ensure tasks move through the proper sequence

    • Qualifications

  • Experience in hospitality, customer service, operations, or office coordination preferred
  • Strong communication and interpersonal skills
  • Excellent organization and ability to multitask under pressure
  • Dependable, proactive, and solutions-oriented mindset
  • Professional presence and positive attitude

    • Requirements

  • Must be able to commute to our San Francisco office 5 days per week
  • Strong attention to detail and accuracy
  • Ability to stay organized and manage multiple priorities
  • Clear communicator who follows through and closes loops
  • Proficiency with Microsoft Office Suite and comfort using scheduling / payroll software.

    • Compensation and Benefits

    Salary up to$75,000 annually for the right candidate, based on experience and qualifications.Benefits include Medical, Dental, Vision, PTO, and 401(k).

    To Apply

    Please send your resume and a brief introduction to career@shinefacilityservices.com.

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    Coordinator • San Francisco, CA, US