Surgical Pathology Coordinator

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Acting under the direction of the AMS supervisor, the Surgical Pathology Coordinator will work under general supervision to perform technical and clerical functions required for core front-end laboratory operations, database and materials management for clinical and research projects, conferences, and courses. The Surgical Pathology Coordinator II is responsible for send-out tests, accurate verification of materials sent out and received. The Surgical Pathology Coordinator II will serve as the liaison between clients and BWH Pathology and follow up on the timely receipt of slides and blocks.
PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.
Clinical Support Duties:
1. Maintains a good professional relationship with outside storage facility, Access Corporation, as it pertains to daily retrieval of pathology slides and paraffin blocks, and the ongoing archiving of materials. Includes maintaining the database and all activities associated with organizing, labeling and tracking stored/requested items.
2. Orders, picks up and facilitates the handling of materials (e.g. slides, blocks, and reports) used for conferences, research projects, and clinical trials. Maintains delivery logs, shipments and consults requests.
3. Runs reports on consult materials requested for IHC Lab special studies, pulls materials and delivers it to the IHC Lab.
Non-Clinical Duties:
1. Responsible for daily handling, filing, tracking, and retrieval of diagnostic slides (approximately 250-300 cases daily). Must be able to verify status of all cases upon request.
2. Responsible for the daily log-in of up to 25-30 cases returned with slide archive receipt.
3. Weekly processing and inter-filing of slides from between 5000 to 10000 slides per week composed of frozen section, breast core, and hematopathology cases.
4. Daily processing (banding and interfiling) of unstained slides from between 50-100 cases weekly and 2500-3000 Hematopathology cases received every 2 to 3 months.
5. Prepare slides to be transported to offsite storage when necessary (includes barcoding, labeling, and record-keeping of all material sent-to off-site storage).
6. Prompt archival of consult unstained slides.
7. Creates, updates, and maintains filing system of surgical tissue slides and paraffin blocks.
8. Files, faxes, emails, and photocopies.
9. Prepares materials for couriers, ground, and express shipping.
10. Maintains division specific databases and creates reports as needed.
11. Maintains office and orders supplies. Oversees cleaning and maintenance as directed.
12. Performs all other duties and responsibilities as directed.

Qualifications

• High School Diploma or GED required.
• Associate degree preferred.
• Knowledge and use of basic medical terminology.
• Experience in a healthcare or laboratory setting preferred.
• PowerPath, EPIC knowledge preferred, but not required.
• Basic knowledge of Microsoft Office application required.

Additional Job Details (if applicable)

Remote Type

Onsite

Work Location

75 Francis Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$18.58 - $26.58/Hourly

Grade

3At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.