Executive Assistant (Hybrid)

What are we looking for in our Executive Assistant (Hybrid)?

Russell Tobin & Associates is currently seeking an Executive Assistant , 12 Months Contract role for one of our Fortune 500 clients, at San Jose , CA (Hybrid) .

Apply today for immediate consideration.

Hourly Pay : $41 to $46 W2

Location : San Jose, CA (Hybrid)

Duration : 07 Months Contract until Feb 2025

What you'll Do :

• Provide administrative support to the Vice President of GenAI and Sensei and one Senior Director.
• Maintain calendar, coordinate scheduling, filter and manage commitments.
• Arrange all domestic and international travel arrangements.
• Coordinate special projects and events : Off-sites, social and team building activities, client and staff meetings, quarterly all-hands meetings.
• Process business expenses and purchase orders on behalf of the VP.
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up for vacation / illness.
• Assist VP’s direct staff and others in the department as needed.
• Look for opportunities to streamline efforts and improve processes.
• Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure.
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment.

What you’ll need to succeed :

• Minimum of 5 years of experience as an Executive Assistant.
• Strong attention to detail while working effectively with minimal direction.
• Clear and concise communication.
• Ability to remain flexible, embrace change and manage expectations in ambiguous or challenging situations.
• Handles confidential information with integrity and exercise discretion.
• Juggles multiple demands simultaneously, from the mundane to the more strategic and prioritize conflicting requests and deadlines.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other office productivity tools (Slack, email, calendaring).
• Positive, proactive, and can-do attitude in a fast-paced, ever-changing environment.
• Ability to work regularly onsite at the San Jose location required.
• Flexibility to work outside normal business hours as dictated by business needs.

Russell Tobin / Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Rate / Salary : Hourly Pay : $41 to $46 W2