Executive Support to Chief Information and Chief Legal Officers

Executive Support to Chief Information and Chief Legal Officers

Date : Apr 29, 2024 Location :

Columbus, OH, US

Company Overview

Grounded by a history that is deeply rooted in innovation, Hexion is a global employer committed to building and protecting the future by producing innovative performance materials.

Our materials are the building blocks for critical industries, including construction, agriculture, energy, automotive, and infrastructure protection.

Everywhere you look, you will find our materials and people at work to help customers make products that are stronger, safer, and cleaner.

When you work for Hexion, you’ll join a team that is committed to operating safely and with integrity to build a more sustainable future for all, our associates, our customers, and the communities where we live and work.

What We Offer

At Hexion, we prioritize providing progressive, inclusive, and competitive benefits that acknowledge the valuable contributions made by our associates while enhancing their overall well-being and promoting a healthy work-life balance.

• Healthcare, Vision, Dental and Parental Leave
• 3 weeks’ vacation to start
• 401k Match
• 16 hours paid volunteering time

Our commitment to investing in our employees goes beyond these exceptional benefits, as we also offer continuous training and certification opportunities that enable you to advance your career with Hexion.

Position Overview

To provide advanced administrative and operational support to multiple Executives and their teams.

Job Responsibilities

• Performs diversified and highly confidential operational support activities for the Executives and teams they support
• Partners with CIO and CLO offices to support communications, interface with vendors as first point of contact, coordinate interests across teams while tracking deliverables and providing concise executive summaries as required.

This could include Microsoft Powerpoint, Excel or Word Takes hands on direction from the CIO / CLO and deliver relatively independently for any assigned tasks or duties

• Serves as a partner to both executives and serves as an active member of their respective Leadership Teams (tracking action items, meeting minutes, represent Executives when absent)
• Coordinates at times, and as needed with vendor management office, to assure PO, on time payment, Vendor 360 views of our suppliers and help manage the calendars, schedules and interactions
• Supports townhalls, team events and external engagements with hands on coordination, leading communications, and overall could act as single point of contact and liaison to assure quality of team and leadership events
• Drafts presentations, correspondence and reports of a highly sensitive nature that require minimal change
• Manages calendars and collaborates effectively with others to coordinate cross-company scheduling needs in a fast-paced global environment
• Arranges for document signatures using DocuSign or similar platforms, facilitating efficient approval processes for project-related documents
• Leads medium complexity / important projects and / or participates in highly complex / important special projects, often requiring high attention to detail
• Arranges meetings and teleconferences (on- and off-site, including global meetings and special events). Plans multiday meetings with out-of-town guests.

Includes venue selection, overall management, and execution throughout the event, while aligning to travel, expense and budget guidelines

• Arranges complex and detailed domestic and international travel arrangements
• Prepares and processes expense reports
• Collaborates effectively with cross-functional (division and corporate) assistants and participates as an active member of the Administrative Team
• The ideal candidate would have awareness, skills, and a willingness to learn Microsoft, Apple phone and basic troubleshooting skills to support our ELT / SLT for basic mobility needs.

Create proactive help and guidance communications and video material

Competencies

Strategic Focus & Direction :

• Establishes and maintains credibility and trust with customers / internal partners by producing high quality products
• Provides high level of attention to detail in goods and services produced

Trust & Teamwork :

• Possesses the natural ability to collaborate effectively in a team environment, including across geographies
• Demonstrates good oral and written communication skills
• Anticipates problems and proposes solutions
• Relates well to a diversity of people, up, down and sideways, inside and outside the organization

Personal Leadership :

• Comfortable and experienced in managing multiple tasks and projects independently with minimal supervision
• Mature and professional attitude with strong interpersonal and coordination skills, particularly in large, multi-location / multi-national organization
• Ability to handle stress, high pressure and short deadlines
• Strong work ethic
• Strong service-orientation
• Often seeks and finds ways to do things more effectively and efficiently
• Adjusts rapidly to unexpected conditions; demonstrates flexibility
• Respects the organization’s core values, demonstrating them in personal behavior and creating a valued model for other associates

Achieves Business Results :

• High degree of attention to detail, highly organized
• Ability to take a project from start to finish, think creatively and think independently
• Shows a sense of responsibility and urgency toward goal accomplishment
• Anticipates needs and acts decisively to meet them
• Can be depended on to accomplish objectives through a well thought out plan

Minimum Qualifications

• Minimum of 7 years of experience as an executive-level assistant or comparable coordinator. The ideal candidate may have held IT support or worked with CIO office roles
• Exemplary administrative skills including a thorough knowledge of standard office procedures and proper protocols, as well as departmental organization and reporting structures, etc.
• Proficient in Microsoft Office (Outlook, Word, Excel, SharePoint, and Power Point), Adobe Acrobat. Advanced skills in Excel strongly preferred
• Demonstrated exceptional written and oral communication skills
• Proven track record and experienced in handling confidential information
• Flexible to work extended hours as projects required, overtime may be required
• Proven skills in handling multiple tasks simultaneously
• Associates degree or comparable related business experience and / or training or equivalent combination of education and experience.

Bachelor’s degree preferred

Preferred Qualifications :

• Experience in a high-volume / fast-paced corporate environment
• Event planning and administrative management experience strongly preferred
• Knowledge of Concur and SAP
• Knowledge and experience with Microsoft Teams, Outlook, some basic troubleshooting and supporting senior leaders as first point of contact
• Budget management experience
17 days ago