Paralegal

Job Description

Job Description

We are looking for a skilled and detail-oriented Paralegal to join our team in Waltham, Massachusetts. In this role, you will provide essential support for corporate maintenance, regulatory licensing, and compliance efforts. Your expertise will contribute to ensuring our organization meets all legal and operational standards while maintaining accurate records and documentation.

Responsibilities :

• Oversee the creation, dissolution, and compliance of corporate entities, ensuring they remain in good standing with annual filings and tax payments.
• Maintain and update corporate records, including minute books, share records, and organizational charts, while acting as the keeper of records.
• Facilitate the formation of new entities, preparing necessary documentation, qualifying them in applicable states, and maintaining their compliance.
• Manage the process of dissolving entities, including preparing and filing necessary paperwork and updating organizational charts.
• Assist with obtaining and maintaining business and building permits, collaborating with internal teams and state regulatory agencies.
• Prepare and submit regulatory filings such as license applications, renewals, and follow-ups, ensuring deadlines are met.
• Track certification fees and post-license renewal obligations, coordinating with internal teams to ensure compliance.
• Update and post regulatory licenses on internal platforms, providing timely information to relevant stakeholders.
• Generate quarterly reports on regulatory license submissions and compliance status.
• Support additional corporate and licensing-related tasks as assigned.
• Bachelor’s degree with at least five years of experience in a corporate law department or law firm.
• Strong understanding of corporate and business law, including various entity types such as corporations, LLCs, and partnerships.
• Proficiency in office software including Microsoft Word, Excel, Adobe, SharePoint, and other relevant tools.
• Familiarity with state regulatory and permitting agencies and processes.
• Exceptional organizational skills with the ability to maintain accurate records and meet deadlines.
• Self-motivated and capable of taking on additional responsibilities as required.
• Strong interpersonal skills to collaborate effectively with various departments and stakeholders.
• Detail-oriented with a focus on compliance and accuracy in all tasks.