Facilities Coordinator

Facilities Coordinator

The Facilities Coordinator will be responsible for coordinating and monitoring maintenance work orders, vendor management, and site inspections for four locations throughout Pasadena. The primary role of a Facilities Coordinator is to provide support for monitoring the performance of and coordinating a small team of multi-skilled operatives.

Responsibilities include :

• Developing close working relationships with key client stakeholders / partners, landlords, managing agents, and all facilities vendors.
• Ensuring that all tasks are completed in a timely and accurate manner.
• Providing support for monitoring the performance of and coordinating a small team of multi-skilled operatives.
• Assisting in the management of all contractors on site to ensure they perform to the required standards.
• Assisting in the procurement of vendors and services as required.
• Assisting in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
• Ensuring prompt and accurate management of purchase orders in the internal financial management platform.
• Assisting with the monthly accrual reports and helping monitor the finance trackers.
• Conducting site inspections, assessments, regular audits, and carrying out safety procedures as well as all building procedures ad-hoc duties and performance measures.
• Assisting in the implementation of the property risk management program and industry best practice operations.
• Maintaining premises in neat and good working condition at all times.
• Supporting the implementation and monitoring of disaster recovery and business continuity plans.
• Following established escalation procedures and incident reporting procedures.
• Providing support for regular management reports and projects as required.
• Achieving Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.

Skills :

Education / Experience :

Shift : 7am-6pm Any 8 hour period in that time frame. Pay Rate would be in the range of $70k-$83K.

Skills : facilities maintenance / management, facilities management software, CMMS, vendor management, invoicing, lab environment.

Top Skills Details : facilities maintenance / management, facilities management software, CMMS, vendor management, invoicing.

Additional Skills & Qualifications :

Experience Level : Intermediate Level.

Pay and Benefits : The pay range for this position is $35.00 - $41.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type : This is a fully onsite position in Pasadena, CA.

Application Deadline : This position is anticipated to close on Nov 7, 2025.

About Aerotek : We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow. Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.