Facilities Coordinator

Facilities Coordinator

Shift : 7am-6pm Any 8 hour period in that time frame

Location : They would support various Pasadena sites that are all within 10 minutes of each other.

Must have skills / qualifications : The customer base we support in Pasadena are engineers so someone who is comfortable working with engineers and have some basic lab knowledge. More than anything we are looking for someone who is organized and able to multitask at a high level.

Summary :

The primary role of a Facilities Coordinator is to provide support for monitoring the performance of and coordinating a small team of multi-skilled operatives. This role involves developing close working relationships with key client stakeholders / partners landlords managing agents and all facilities vendors. The individual in this role ensures that all tasks are completed in a timely and accurate manner.

Job Responsibilities :

• Providing support for monitoring the performance of and coordinating a small team of multi-skilled operatives.
• Developing a close working relationship with key client stakeholders / partners landlords managing agents and all facilities vendors.
• Assisting in the management of all contractors on site to ensure they perform to the required standards.
• Assisting in the procurement of vendors and services as required.
• Assisting in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
• Ensuring prompt and accurate management of purchase orders in the internal financial management platform.
• Assisting with the monthly accrual reports and helping monitor the finance trackers.
• Conducting site inspections assessments regular audits and carrying out safety procedures as well as all building procedures ad-hoc duties and performance measures.
• Assisting in the implementation of the property risk management program and industry best practice operations.
• Maintaining premises in neat and good working condition at all times.
• Supporting the implementation and monitoring of disaster recovery and business continuity plans.
• Following established escalation procedures and incident reporting procedures.
• Providing support for regular management reports and projects as required.
• Achieving Key Performance Indicators KPI and Service Level Agreement SLA targets.

Skills : Ability to work both independently and as part of a team. Self-motivated with a confident and energetic attitude. Excellent verbal and written communication Skills. Ability to work well under pressure and be flexible. Education / Experience : Bachelors degree in a related field. Strong understanding of Microsoft Word Excel and Outlook. Clean driving record required.

Skills :

Top Skills Details :

Facilities maintenance / management, facilities management software, CMMS, vendor management, invoicing

Additional Skills & Qualifications :

Must have skills / qualifications : The customer base we support in Pasadena are engineers so someone who is comfortable working with engineers and have some basic lab knowledge.

More than anything we are looking for someone who is organized and able to multitask at a high level.

Experience Level : Intermediate Level

Pay and Benefits :

The pay range for this position is $30.00 - $35.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type : This is a fully onsite position in Pasadena, CA.

Application Deadline : This position is anticipated to close on Oct 30, 2025.

About Aerotek :

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.