Administrative AssistantPonca City Development Authority • Ponca City, OK, US
Administrative Assistant
Ponca City Development Authority • Ponca City, OK, US
30+ days ago
Job type
- Part-time
- Quick Apply
Job descriptionA support position that assists in ensuring that the administrative needs of the office and business are fulfilled Duties and Responsibilities : The Administrative Assistant will report to the Office Manager and must work closely with all departments, managers, officers, and personnel on the Log10 team. ▪ Answer, screen, and transfer inbound phone calls or take messages in a professional and courteous manner ▪ Receive and direct visitors and clients ▪ Conduct general clerical duties including photocopying and mailing ▪ Maintain electronic and hard copy filing systems ▪ Retrieve documents from filing systems ▪ Handle requests for information and data ▪ Resolve administrative problems and client inquiries ▪ Prepare and modify documents, including work instructions, client instructions, correspondence, reports, drafts, memos, and emails ▪ Open, sort and distribute incoming correspondence ▪ Coordinate and maintain records for staff ▪ Incoming shipment receipt & notification ▪ In coordination with Office Manager & Inventory Control oversight of Log10 Shipping Program and completion of monitoring & verification activities ▪ AP / AR support for Office Manager ▪ Provide administrative assistance to the COO ▪ Administrative support to the laboratory to include : o Log-In of Laboratory Samples o Preparation of Laboratory Reports o Collection & Filing of Laboratory Documentation ▪ Operation of the business office in the absence of the Office Manager ▪ Administrative support for the COO ▪ Other Duties as Required Qualifications : Minimum Qualifications : Education ▪ High school diploma or GED ▪ A.A or bachelor’s degree in management, business, or IT preferred Specialized Knowledge ▪ Highly Proficient in QuickBooks Accounting Software (Required) ▪ Advanced Computer Skills ▪ Knowledge in Paycom or Paychex payroll systems ▪ Proficient in Microsoft Office Suite Skills ▪ Ability to Follow Written and Verbal Direction ▪ Excellent Written and Verbal Communication Skills ▪ Excellent time management skills and ability to multi-task and prioritize work Other Characteristics ▪ Attention to Detail ▪ Able to Work Independently ▪ Able to Make Sound Decisions ▪ Positive Attitude and Ability to Work as Part of a Team Professional Certification(s) ▪ QuickBooks Certification ▪ Administrative Professional or Administrative Assistant certifications, a plus Experience ▪ At least 3 years’ experience in an office environment in an administrative role Powered by JazzHR
This job is listed for Log10 - your contact for more information will be :
- hr@log10.com Please note this job can be offered at a part-time status.
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Administrative Assistant • Ponca City, OK, US
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