Project Coordinator

Project Coordinator

Veolia, is seeking a Project Coordinator for our client in San Francisco, CA. The Project Coordinator will have a minimum of five years of experience in facilities services, administrative assistance, high end hospitality or similar. Experience in technical writing may also be considered.

This role will join a team of approximately 12 Facilities Engineers -and our client team of approximately 4 Asset Services Team.

The collective team supports approximately 2.5M square feet of Class A research and development wet lab and office space in San Francisco.

Primary Duties / Responsibilities :

Manage and organize proposals, including uploads and ongoing document management.

Conduct regular property and vendor walks (landscaping, janitorial, etc) and provide inspection summaries and follow through on action items.

Prepare and maintain templates and draft entries within the Teams proposal log.

Monitor Angus work orders and coordinate with Security / janitorial / engineering teams for timely follow-up.

Create and post building signage.

Serve as point of contact for hauling and waste communications.

Oversee permit handling - scanning, delivery, and digital filing.

Maintain the building engineering and vendor activity calendar.

Draft facilities-related tenant memos and notices.

Manage badge access and access control for tenants and vendors.

Coordinate with security and vendors for scheduled on-site work.

Support project management efforts, including but not limited to, painting projects and garage improvements (elevator repairs, non-slip stair paint, etc.)

Assist building engineering teams in maintaining the project list and tracking progress.

Manage Hub updates, including tenant memos and contact / company information.

Provide logistical support for tenant events and on-site coordination.

Overall project management of smaller facilities related items e.g. landscaping, painting, or signage enhancements.

Qualifications

Education / Experience / Background :

Associated degree or equivalent college education from an accredited institution.

Five (5) years of experience in facility services, administrative assistance, high end hospitality or similar experience in a high standard, fast paced, large volume professional and customer service-oriented environment. Experience in technical writing may also be considered.

Preferred - experience working in SAP.

Preferred - experience working in Angus Anywhere or other similar CMMS platform.

Knowledge / Skills / Abilities :

Required - Proficient in MS Office Suite, especially Outlook, Word, and Excel - as well as industry standard office equipment.

Required - Excellent verbal and written communication.

Preferred - Some proficiency in reading architectural, mechanical, electrical, and or plumbing drawings.

Strong interpersonal and problem-solving skills.

Strong organizational and administrative skills.

Initiative-taking and proactive, focused on achieving results, motivated to provide excellent service.

Must be dependable and able to multi-task with a strong attention to detail.

Ability to work well independently and as a team.

Additional Information

Pay Range : $67000 to $69000 per year.

Benefits : Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer : The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.