Marketing Events Specialist

Event Specialist

This is an exciting opportunity to be part of the MedVet Marketing team. This individual is tasked with delivering many of the premiere events for MedVet, a core component of our Partner Experience strategy.

Reporting directly to Sr. Specialist- Event Marketing, the Event Specialist is responsible for planning and coordinating in-person events while supporting additional virtual events for MedVet throughout the year. They will be responsible for every detail of in-person Continuing Education events, VMA conferences, as well as other events and meetings that help foster relationships between referral partners and our MedVet doctors, as needed.

The position requires a highly collaborative and motivated individual with excellent organizational and project management skills, excellent verbal and written communication skills, exceptional attention to detail, and strong interpersonal and problem-solving skills. Must be comfortable working an irregular schedule including nights and weekends to accommodate organizational and partner needs.

This position will have a start date of January, 2026.

Responsibilities include, but are not limited to :

• Meets internally with event stakeholders to gain an understanding of the event's purpose and goals
• Outlines the scope of the event, including number of participants needed, elements to make it successful including food, giveaways, etc. and determines budget
• Scouts and inspects event venues
• Works with vendors to get bids and determines best fit for the budget and goals of the event
• Negotiates and manages vendor contracts
• Coordinates event logistics and services, including technology and equipment needed to run the event, as well as food, drinks, transportation, lodging, and more
• Manages the budget and ensures events stay within guidelines; ensure vendors are paid timely
• Fosters and maintains relationships with caterers, venue operators, and other vendors
• Collaborates to procure materials, presentations, and other resources for the event
• Provides a post-event briefing report and surveys event participants to gather feedback
• Creates, manages, and maintains the event mobile application, as appropriate
• Organizes and conducts pre / post meetings with key stakeholders, for example : presenters and volunteers
• Solicits, trains, manages event volunteers; ensuring any paid volunteers are compensated timely
• Additional duties as defined by the needs of the department

Knowledge, skills, and abilities :

In addition, this position requires :

Compensation : This position has a hiring range of $65,000 to $73,000 annually, based on skills and experience.

Perks and benefits include :

Come as you are. MedVet is an equal opportunity employer. We are also a drug-free organization; therefore, employment with MedVet is dependent upon the passing of a drug screen and background check.

MedVet does not accept unsolicited resumes from third-party recruiters.