Administrative Assistant II

Administrative Associate II (Hybrid)

Pay : $35.24 / hr

Contract Duration : 6 months

Schedule : Full-time, 40 hours per week

Location : Hybrid in Palo Alto (2–3 days onsite per week, days may vary)

We are seeking an experienced Administrative Associate to provide administrative and program coordination support within a large academic medical department. This role supports a busy team with scheduling, meeting coordination, travel arrangements, reimbursements, budget support, and event planning. Candidates with prior program coordination experience will be strongly prioritized.

Key Responsibilities

• Provide administrative and operational support for departmental leadership and staff.
• Manage complex calendaring, meeting scheduling, and communications.
• Coordinate travel and process travel and expense reimbursements.
• Plan and support conferences, seminars, and events, including vendor coordination and logistics.
• Draft, edit, format, and proofread documents, reports, and presentation materials.
• Create, update, and maintain files, reports, websites, and shared communication materials.
• Process and reconcile financial transactions and assist with budget tracking and resolution of discrepancies.
• Maintain workflow organization and take ownership of assigned tasks.

Requirements

If this opportunity sounds like a great fit, please contact Marisa Fidone, SF Bay Area Recruiter, at (415) 610-5350 or marisa.fidone@avidtr.com.