Legal Secretary

Litigation Secretary Position

This established San Diego litigation firm has built a reputation over nearly six decades for excellence in trial advocacy and client service. The attorneys are known for their dedication, professionalism, and hands-on approach to complex civil matters. The firm's practice spans professional liability defense, personal injury, real estate and construction disputes, and employment litigation. With multiple attorneys recognized among the top practitioners in Southern California, the firm has earned Martindale-Hubbell's highest AV rating and numerous listings in Best Lawyers in America and Super Lawyers.

Position Overview

The firm seeks a highly organized Litigation Secretary to support a team of trial attorneys managing a large volume of active cases. The ideal candidate will thrive in a fast-paced, detail-oriented environment and enjoy working collaboratively with a close-knit team of experienced litigators.

Key Responsibilities

• Prepare and file motions in state court (federal filing experience is a plus, training provided)
• Coordinate discovery and deposition notices, including scheduling and reserving court reporters
• Handle calendaring of court dates, deadlines, and attorney schedules
• Manage case files and maintain organization across approximately 450 active matters
• Assist with CMS data entry, filing answers, and drafting Tables of Authorities (TOAs)
• Support attorneys in trial preparation and document management
• Utilize MS Office, Worldox, Adobe Pro, and Essential Forms for daily tasks

Soft Skills

Extremely organized and proactive with task management. Strong communicator with a positive, team-oriented mindset. Able to prioritize and manage deadlines across multiple cases.

Work Plan

Hybrid schedule : 3 days in office / 2 remote after initial 30-day training period

Perks & Benefits

Supportive, collegial culture with 1014 year average staff tenure. Mutual respect across all levels of the organization. Catered lunches twice a month, firm-sponsored social events and happy hours. Outdoor deck space for staff gatherings and team events.

Requirements Qualifications

3+ years of civil litigation experience (insurance defense strongly preferred). Strong attention to detail and exceptional organizational skills. Experience handling high-volume case load. Proven experience with e-filing, calendaring, and managing high-volume cases.