Manager Of Events

Job Description

Job Description

Position Overview :

The Manager of Events is responsible for planning, organizing, and executing high-quality conferences, meetings, and events that support the mission and vision of the organization. This role oversees vendor and exhibitor relations, manages event budgets, coordinates program content, and ensures a seamless experience for attendees, sponsors, and partners. The Manager of Events will also provide strategic input into event growth and engagement while supervising event staff and contractors as needed.

Key Responsibilities

Event Planning & Management

• Negotiate, review, and execute hotel and vendor contracts.
• Develop and manage meeting budgets; reconcile invoices and prepare cost / revenue analyses.
• Implement production schedules to ensure all tasks and deadlines are met.
• Work with Program Chairs to develop content, prepare agendas, and assist with speaker selection.
• Confirm and coordinate speaker travel, lodging, and presentation requirements.
• Plan and oversee all meeting functions, including scientific, business, social, and recreational events.
• Manage Continuing Medical Education (CME) application and compliance processes.
• Coordinate production and distribution of communications, programs, registration details, and promotional materials.
• Serve as on-site manager and primary point of contact for attendees, staff, and venue personnel.
• Prepare post-meeting reports, including attendance metrics, evaluations, and financial summaries.

Exhibitor & Vendor Management

Registration & Communications

Qualifications

Physical Demands : Regularly

Frequently

Occasionally

Sitting

Standing

Walking

Lifting / Carrying at least 20lbs

Communication

Hearing

Feeling / Touching

Vision – close, peripheral, depth, ability to adjust focus

NCMS is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.