Accounts Payable Coordinator

Resume Format - Please add Sales Pitch to top of Resume, our explanation of why the candidate is qualified for the position.

Location / TimeZone (On-site / hybrid) : Onsite in Pittsburgh, 420 Ft. Duquesne Blvd Suite 100, Pittsburgh, PA

Hours : PART TIME, 24 hours / week (3 days / week), Tuesday / Wednesday / Thursday

What are the main 3-5 responsibilities of this resource?

Does not require legal background, although working on invoices with legal firms. This is not a standard accounts payable role, it requires reviewing legal invoices as well as some project coordination tasks, we handle the invoices and process them for submittal into our accounts payable system. Vendor coordination and project admin support will be part of this role as well, supporting key business functions. Prior accounts payable / accounting experience is good to have.

What are the TOP Critical Skills or Must Haves skills a candidate should have on their resume in order to be considered?

AS degree

2 years minimum in administration, procurement

o Proficiency in Microsoft Office Suite, especially Excel (budget tracking, data entry, formulas and pivot tables).

o Familiarity with accounting, procurement, and project management software (e.g., SAP, Oracle, MS Project) is a plus.

Job Description :

Location : Pittsburgh, PA

Department : Legacy Operations

Reports To : John Schwab

Education Required (minimum) : Associate's Degree in Business or related field

Position Summary :

We are seeking a proactive and detail-oriented individual to support key business functions primarily associated with invoice processing, vendor coordination, project administration support, and related reporting. This role is ideal for a highly organized professional that is comfortable working both independently and as part of a team.

Key Responsibilities :

• Perform accurate data entry for invoices, procurement records, and project documentation.
• Vendor management including ongoing update of vendor records, ensuring vendor compliance with company requirements, and issue resolution. and contracts.
• Respond to inquiries and generate system reports regarding spending against PO's, projects and budgets.
• Maintain organized filing systems (digital and physical) for easy access and retrieval.
• Act as a liaison between internal teams, vendors, and external partners.
• Maintain accurate documentation and follow up on outstanding approvals and deliverables.

Qualifications :

o Proficiency in Microsoft Office Suite, especially Excel (budget tracking, data entry, formulas and pivot tables).

o Familiarity with accounting, procurement, and project management software (e.g., SAP, Oracle, MS Project) is a plus.