Office ManagerBabich & Associates • Dallas, TX, United States
No longer accepting applications
Office Manager
Babich & Associates • Dallas, TX, United States
16 days ago
Job type
- Full-time
Job descriptionGenerate and deliver cash flow forecasts, bank reconciliations, and accounts receivable updates Follow up on outstanding client payments Compile weekly employee timesheet summaries Collaborate with leadership to project upcoming invoicing Issue client invoices for services and reimbursements Review and process staff expense reimbursements Settle recurring monthly bills Verify third-party service charges Reconcile all bank accounts Submit state sales tax returns Track employee hours per project Share accounting data with external tax professionals Onboard new clients into company systems and assign internal codes Conduct year-end financial reconciliation and archive files Submit required tax documents (e.g., 1099 forms) Renew required business certifications Manage professional license renewals for company principals Oversee annual contract renewals for vendors and service providers Coordinate with accountant for corporate tax filings Book business travel and distribute travel funds Administer semi-monthly payroll Handle annual tax documentation for employees and contractors Support employees with payroll and benefits inquiries Manage time-off records and policy enforcement Oversee health insurance renewals and employee education Prepare offer letters and onboard new hires (HR systems, payroll, benefits, IT setup) Offboard departing employees across all systems and services Answer incoming phone calls Sort and distribute daily mail and deliveries Coordinate office clean-up and presentation ahead of special visits Provide general administrative support as needed Support proposal development and submission Assist in preparing marketing collateral and promotional materials Manage branded material inventory Collaborate with leadership on occasional special projects Issue purchase orders and process vendor payments Coordinate procurement between team members, clients, and suppliers Maintain detailed tracking spreadsheets for purchases Expedite outstanding orders regularly Reconcile procurement budgets with purchase records Bachelor’s degree in Business, Finance, or related field Proficient in QuickBooks (desktop and / or online) and Microsoft Office Suite Understanding of general business tax regulations Strong attention to detail and organizational skills High level of discretion and integrity Proactive, solutions-oriented mindset Capable of working independently without frequent supervision Strong interpersonal skills and the ability to maintain a collaborative work environment Ability to adapt to shifting priorities and unexpected challenges A commitment to operational excellence and confidentiality A positive attitude and a willingness to go above and beyond Ownership of responsibilities with a problem-solving approach Ability to support a diverse team and maintain office morale Willingness to grow with the role and company over time
Key Responsibilities :
Financial Management
Daily Tasks :
- Record company credit card and petty cash expenses in accounting software
- Input vendor bills for accounts payable
- Record and deposit incoming payments
- Email daily reconciliations and financial summaries to leadership
- Organize reimbursable expenses for tax documentation
- Coordinate with facility management regarding rent, maintenance, and service requests
- Manage IT and printing service providers for office operations
- Assist with additional tasks as needed
Weekly Tasks :
Monthly Tasks :
Annual Tasks :
Human Resources Support
As Needed :
Office & Administrative Tasks
Marketing & Proposals
Procurement Responsibilities
Key Qualifications :
What You Bring :
Create a job alert for this search
Office Manager • Dallas, TX, United States
Related jobs
Are you a highly professional, dedicated individual with a passion for creating exceptional experiences?.American Communities is seeking an enthusiastic and polished Office Manager to be the heart ...Show more
Accountable To : Human Resources Manager.FLSA Classification : Regular Full Time Exempt (Salary).SHM Architects, PLLC is a Dallas-based architecture, landscape, and interior design firm with extensiv...Show more
Office Manager Job Description : .For over 30 years, we have been focused on being a superior medical billing solution for the health care industry.
We are currently seeking an Office Manager to join ...Show more
Morada Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages care- and lifestyle-focused senior living communities in Texas, Oklahoma, New Mexico, and Co...Show more
In this role, you'll be the.Salary : $40,000$50,000 based on experience.Paid Time Off, including national holidays.Team Culture Focused on Growth & Support.
Ongoing Training & Development...Show more
GXA, a rapidly growing IT and Cybersecurity consulting firm, is seeking an experienced Office Manager to oversee the day-to-day operations of our corporate office in Richardson, Texas.With a dynami...Show more
Office Manager – Fertility Clinic (Full-Time).Compensation : $60,000 – $68,000 (DOE) + Benefits.CARE Fertility is a leading reproductive medicine practice dedicated to delivering excepti...Show more
BirchStreet is a leading, global provider of cloud-based Procure-to-Pay (P2P) solutions for the.We are growing and we are looking forward to add several Technical Account Managers.This team is char...Show more
On-Site | Full-Time | $60,000 Salary | Health Benefits.We are seeking an experienced and detail-oriented Home Health Office Manager to join our growing team.
This is a full-time, on-site position (n...Show more
Office Manager – SavATree.Compensation : Competitive salary aligned with multi-site leadership scope and responsibilities.
Benefits : Comprehensive health, dental, and vision insurance, flexible...Show more
SEC registered broker-dealers alongside a cryptocurrency brokerage — all operating under the reputable wing of Futu Holdings Limited (Nasdaq : FUTU).
Our core mission revolves around innovating...Show more
Dallas Fort Worth Embassy Suites2401 Bass Pro DriveGrapevine, TX 76051Full timeCompensation Range : $60,000-$70,000.Compensation is determined based on a variety of factors, including experience, s...Show more
Join Perdue Brandon Fielder Collins and Mott, L.Arlington, Texas, where your expertise in office administration will play a critical role in our energetic, high-performance environment.This onsite ...Show more
Americas favorite neighborhood glass shop.Park Cities and North Dallas and were here to make an impact.As our Office Manager, youll help build a fast-growing business from the ground up, serving an...Show more
We are a friendly, patient-focused private dental practice, and we're looking for a dedicated, organized, and compassionate Dental Office Manager to join our team and help us continue to create...Show more
DeSoto, Texas is seeking a Front Office Manger to join our team.We have been helping patients in our community since 1997, and we are passionate about providing the best hearing healthcare technolo...Show more
In search of an immediate hire of a hands-on, self-motivated, and multi-task type person for running a small office setup of a newly start up manufacturing plant in Dallas.Strong organizational ski...Show more SEC registered broker-dealers alongside a cryptocurrency brokerage — all operating under the reputable wing of Futu Holdings Limited (Nasdaq : FUTU).
Our core mission revolves around innovating...Show more
Office Manager
American Communities • Plano, TX, US
Full-time
Last updated: 4 days ago • Promoted
Office Manager
SHM Architects • Dallas, TX, US
Full-time
Last updated: 30+ days ago • Promoted
Office Manager
AMS Solutions Inc • Dallas, TX, US
Full-time
Last updated: 30+ days ago • Promoted
Business Office Director
Morada Lake Arlington • Arlington, TX, US
Full-time +1
Last updated: 30+ days ago • Promoted
Office Manager
Floor Coverings International of Las Colinas • Dallas, TX, US
Full-time
Last updated: 15 days ago • Promoted
Office Manager
GXA • Richardson, TX, US
Full-time
Last updated: 30+ days ago • Promoted
Office Manager
Center for Assisted Reproduction A Professional Association • Bedford, TX, US
Full-time
Last updated: 30+ days ago • Promoted
Technical Account Manager - in office
Birch Street Systems LLC • Dallas, TX, US
Full-time
Last updated: 30+ days ago • Promoted
Office manager home health
BOUNDLESS HOME HEALTH LLC • Plano, TX, US
Full-time
Last updated: 30+ days ago • Promoted
Office Manager
SavATree LLC • Dallas, TX, US
Full-time
Last updated: 30+ days ago • Promoted
Middle Office Associate
moomoo • Dallas, TX, US
Full-time
Last updated: 21 days ago • Promoted
Front Office Manager III
Atrium Hospitality • Grapevine, TX, US
Full-time
Last updated: 24 days ago • Promoted
Office Manager
Perdue, Brandon, Fielder, Collins and Mott L.L.P. • Arlington, TX, US
Full-time
Last updated: 1 day ago • Promoted
Office Manager
The Glass Guru of N. Dallas • Dallas, TX, US
Full-time
Last updated: 30+ days ago • Promoted
Office Manager
Prime Dental • Garland, TX, US
Full-time
Last updated: 30+ days ago • Promoted
Front Office Manager
CQ Partners • DeSoto, TX, US
Full-time
Last updated: 30+ days ago • Promoted
Office Manager
Alpine Armoring Inc. • Dallas, TX, US
Full-time
Last updated: 6 days ago • Promoted
Middle Office Specialist
moomoo • Dallas, TX, US
Full-time
Last updated: 15 days ago • Promoted