Executive Assistant

Executive Assistant

Halcyon is the industry's first dedicated, adaptive security platform that combines multiple proprietary advanced prevention engines along with AI models focused specifically on stopping ransomware.

Halcyon was formed in 2021 by a team of cyber industry veterans after battling the scourge of ransomware (and advanced threats) for years at some of the largest global security vendors. Comprised of leaders from Cylance (now Blackberry), Accuvant (now Optiv), Fireye and ISS X-Force (now IBM), Halcyon is focused on building products and solutions for mid-market and enterprise customers.

As a remote-native, completely distributed global team, we recognize great talent can exist anywhere. We invite you to apply to a job you're interested in and we'll work a plan to meet your needs.

About the Role

Halcyon is looking for an Executive Assistant who thrives in fast-moving, dynamic environments and knows how to keep executives and teams operating at their best. This role partners directly with our Chief Marketing Officer, Kelly Fiedler and senior leadership team to drive seamless execution across calendars, communications, events, and high-priority projects.

The right candidate is highly organized, resourceful, and proactivesomeone who anticipates needs, removes roadblocks, and ensures the CMO and team are always one step ahead. If you love solving problems, building processes, and keeping complex operations running smoothly, this is the role for you.

What You'll Do

Provide high-level administrative and strategic support to the CMO, including managing schedules, preparing materials, and serving as a trusted partner in daily operations.

Own scheduling, priorities, and follow-ups. Help ensure critical meetings and communications are addressed with clarity and urgency.

Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.

Manage expense reporting with accuracy and timeliness; support budget tracking for marketing initiatives.

Organize and prepare agendas, materials, and minutes for leadership and team meetings. Drive follow-up on action items.

Partner with marketing leadership on logistics for flagship industry events (RSA, Black Hat) and internal team events. Support cross-functional initiatives that impact the company's growth and visibility.

Facilitate onboarding for new hires in the marketing team, ensuring a smooth and connected start.

Take ownership of cross-functional initiatives, helping drive them to completion with precision and accountability.

What You Bring

Bachelor's degree or equivalent professional experience.

3+ years of experience as an Executive Assistant, ideally in a high-growth or startup environment.

Mastery of calendar, travel, and expense management with exceptional attention to detail.

Excellent communication skillsclear, professional, and confident across all levels of the organization.

Strong proficiency with Microsoft Office Suite and collaboration tools (e.g., Slack, Zoom, Google Workspace, project management software).

Proven ability to juggle multiple priorities with discretion, confidentiality, and sound judgment.

A proactive, solutions-focused mindsetyou anticipate challenges and address them before they arise.

Flexibility and adaptability in a constantly evolving business environment.

Why Halcyon

At Halcyon, we believe resilience is built by teams who bring diverse perspectives, experiences, and ideas to the table. We are proud to be an equal opportunity employer and foster a culture of collaboration, innovation, and integrity.

Benefits

100% employer-paid healthcare (medical, dental, vision) for employees and dependents

401(k) with generous employer contribution

Company-paid life, AD&D, short- and long-term disability coverage

Medical and dependent care FSA options

Flexible PTO and parental leave

Generous equity grantseveryone shares in Halcyon's success

Compensation

Base Salary Range : $90,000 $120,000

Final offer will be based on experience and qualifications. #LI-BM